How To Fix HRPIQUS_REPORTING334 - The entered record overlaps with an already existing record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQUS_REPORTING - US legal reporting

• Message number: 334

• Message text: The entered record overlaps with an already existing record

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQUS_REPORTING334 - The entered record overlaps with an already existing record ?

  The SAP error message HRPIQUS_REPORTING334 typically occurs in the context of personnel administration or time management when there is an attempt to enter a record that overlaps with an existing record in the system. This can happen in various scenarios, such as when entering infotype records (like personal data, employment details, etc.) that have date ranges that conflict with existing records.
  Cause:
  The error is caused by the following reasons:
  
  Date Overlap: The new record you are trying to enter has a date range that overlaps with an existing record in the same infotype.
  Incorrect Data Entry: The dates entered may not be valid or may not follow the expected format.
  Missing End Dates: If the existing record does not have an end date, any new record with a start date that falls within the range of the existing record will trigger this error.
  Infotype Configuration: Certain infotypes may have specific rules regarding overlapping records, which can lead to this error.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records in the relevant infotype to identify any overlaps. You can do this by:
  
  Navigating to the infotype in question (e.g., PA30 for personnel administration).
  Entering the employee number and checking the date ranges of existing records.
  
  
  
  Adjust Dates: If you find an overlap, you may need to:
  
  Change the start or end date of the new record to avoid the overlap.
  Modify the existing record if it is appropriate to do so (e.g., adjusting the end date of the existing record).
  
  
  
  Delete or Archive Records: If the existing record is no longer needed, consider deleting or archiving it, provided that this action complies with your organization's data retention policies.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP HR module expert to understand the specific rules for the infotype you are working with.
  
  
  Use Transaction Codes: Utilize transaction codes like PA30 (Maintain HR Master Data) to view and edit records, and PA20 (Display HR Master Data) to check existing records without making changes.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the specific infotypes you are working with, as each infotype may have different rules regarding date overlaps.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to the records in question.
  Testing: If you are in a development or testing environment, try replicating the issue to better understand the conditions that lead to the error.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.