How To Fix HRPIQ00ST005 - You must use the active plan version (&1) when you create students

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ST - Messages Concerning Student Maintenance in the Framework

• Message number: 005

• Message text: You must use the active plan version (&1) when you create students

What causes this issue?

You have tried to call the dialog for master data maintenance with a
plan version other than the active one. You must use the active plan
version when you create and maintain students.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Master data maintenance was not called as this would result in
inconsistent master records.

How to fix this error?

Contact your system administrator.

Procedure for System Administrators

Check if modifications have been made in master data maintenance. If
this is not the case, contact the SAP Support Line.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ST005 - You must use the active plan version (&1) when you create students ?

  The SAP error message HRPIQ00ST005 indicates that you are trying to create a student record using a plan version that is not currently active. This error typically occurs in the context of SAP's Student Lifecycle Management (SLCM) or similar modules where plan versions are used to manage academic programs and their associated details.
  Cause:
  The error is triggered when:
  
  You are attempting to create a student record using a plan version that is either inactive or not set as the active version.
  The system requires that only the active plan version can be used for creating or modifying student records.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Active Plan Versions:
  
  Navigate to the relevant transaction in SAP where you can view plan versions (e.g., transaction code PIQSTUDENT or similar).
  Verify which plan versions are currently active.
  
  
  
  Activate the Required Plan Version:
  
  If the plan version you need to use is not active, you will need to activate it. This can typically be done in the configuration settings for the academic plan.
  Use transaction code SPRO to access the configuration settings, and navigate to the section for managing plan versions.
  Activate the required plan version.
  
  
  
  Use the Correct Plan Version:
  
  When creating a student record, ensure that you are selecting the correct active plan version as indicated in the error message.
  
  
  
  Consult Documentation:
  
  If you are unsure about the steps to activate a plan version or need more detailed guidance, refer to the SAP documentation or help resources specific to your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after verifying and activating the plan version, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Plan Versions: In SAP, plan versions are used to manage different configurations of academic programs, including courses, requirements, and other attributes. Each version can be active or inactive, and only the active version can be used for student management.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PIQSTUDENT, PIQPLAN, or others that pertain to student and academic management.
  User Roles: Ensure that you have the necessary permissions to view and modify plan versions in the system.
  
  By following these steps, you should be able to resolve the HRPIQ00ST005 error and successfully create student records using the appropriate active plan version.