How To Fix HRPIQ00AD097 - For '&2', new total capacity &1 is lower than offically occupied cap (&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00AD - Messages : Admission Processing

• Message number: 097

• Message text: For '&2', new total capacity &1 is lower than offically occupied cap (&3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00AD097 - For '&2', new total capacity &1 is lower than offically occupied cap (&3) ?

  The SAP error message HRPIQ00AD097 indicates that there is an issue with the capacity management in the SAP system, specifically related to the total capacity of a resource (like a position, employee, or other organizational unit) being set lower than what is currently occupied. Here’s a breakdown of the components of the error message:
  
  
  Cause: The error occurs when you attempt to change the total capacity of a resource (indicated by &2) to a value (&1) that is less than the currently occupied capacity (&3). This situation typically arises when you are trying to reduce the capacity of a position or organizational unit without first ensuring that the current occupancy is within the new limits.
  
  
  Solution:
  
  
  Check Current Occupancy: Review the current occupancy of the resource in question. You can do this by navigating to the relevant infotype or transaction that displays the capacity and occupancy details.
  
  
  Adjust Capacity: If you need to reduce the total capacity, you must first ensure that the current occupancy is less than or equal to the new total capacity you want to set. This may involve:
  
  Reassigning or removing employees or positions that are currently occupying the resource.
  Adjusting the assignments to ensure that the total occupied capacity does not exceed the new total capacity you wish to set.
  
  
  
  Update the Capacity: Once the current occupancy is adjusted, you can proceed to update the total capacity to the desired value.
  
  
  Consult Documentation: If you are unsure about the process or need specific steps, refer to the SAP documentation or consult with your SAP HR module expert.
  
  
  
  
  Related Information:
  
  Transaction Codes: Depending on your SAP version, you may use transaction codes like PA30 (Maintain HR Master Data) or other relevant transactions to view and edit capacity-related data.
  Infotypes: Familiarize yourself with the relevant infotypes that manage capacity and occupancy, such as infotype 0001 (Organizational Assignment) and infotype 1001 (Additional Personal Data).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address specific issues.
  
  
  
  By following these steps, you should be able to resolve the error and manage the capacity settings effectively in your SAP system.