How To Fix HRPIQ000314 - Format & is not defined for printer &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 314

• Message text: Format & is not defined for printer &

What causes this issue?

Not all formats can be printed on all printers. The format you have
specified is not defined for your printer.

How to fix this error?

Enter a valid format.
You can define new formats using the <ls>spool administration</> tool.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000314 - Format & is not defined for printer & ?

  The SAP error message HRPIQ000314 typically indicates that there is an issue with the formatting of a print layout or output for a specific printer in the SAP system. This error can occur in various contexts, particularly when dealing with HR (Human Resources) modules or when generating reports that need to be printed.
  Cause:
  
  Undefined Print Format: The specified print format for the document you are trying to print is not defined in the system for the selected printer.
  Printer Configuration: The printer may not be correctly configured in the SAP system, or the output device may not support the specified format.
  Missing Output Device Settings: The output device settings may not include the necessary format definitions for the document type you are trying to print.
  Authorization Issues: There may be authorization issues preventing the system from accessing the required print format.
  
  Solution:
  
  
  Check Output Device Configuration:
  
  Go to transaction SPAD (Spool Administration).
  Check the configuration of the output device you are using. Ensure that it is correctly set up and that the necessary formats are defined.
  
  
  
  Define Print Format:
  
  If the format is indeed missing, you may need to define it. This can be done in transaction SE71 (SAPscript) or SMARTFORMS (Smart Forms), depending on the type of print layout you are using.
  Ensure that the print layout is correctly assigned to the output type you are trying to use.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the print format and the output device.
  
  
  
  Test with Different Printer:
  
  If possible, try printing to a different printer that is known to work with the required format to see if the issue persists.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that might address this specific error message or provide additional troubleshooting steps.
  
  
  
  Contact SAP Support:
  
  If the issue cannot be resolved with the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SPAD: Spool Administration
  SE71: SAPscript Form Maintenance
  SMARTFORMS: Smart Forms Maintenance
  
  
  Documentation: Review SAP documentation related to print layout configuration and output device settings for more detailed guidance.
  Community Forums: Consider checking SAP Community forums for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPIQ000314 error message in SAP.