How To Fix HRPIQ000158 - Cannot create new appl. record; application already exists for student &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 158

• Message text: Cannot create new appl. record; application already exists for student &

What causes this issue?

You have attempted to create a new application for <ls>registration</>
or <ls>re-registration</>. However, the application in question already
exists in the system.

System Response

The registration/re-registration cannot be created.

How to fix this error?

Edit the existing application.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000158 - Cannot create new appl. record; application already exists for student & ?

  The SAP error message HRPIQ000158 indicates that there is an attempt to create a new application record for a student, but the system has detected that an application record already exists for that student. This is a common issue in systems that manage student records, such as SAP's Student Lifecycle Management (SLCM) or similar modules.
  Cause:
  
  Duplicate Application: The most common cause is that the student has already submitted an application for the same program or term, and the system does not allow duplicate applications.
  Incorrect Data Entry: There may be a mistake in the data entry, such as using the wrong student ID or application type.
  System Configuration: The system may be configured to prevent multiple applications for the same program or term, which is a standard practice in many educational institutions.
  
  Solution:
  
  Check Existing Applications: Verify if there is already an application record for the student in the system. You can do this by searching for the student’s ID or name in the application records.
  Review Application Status: If an application exists, check its status. If it is still in progress or pending, you may need to complete or update that application instead of creating a new one.
  Modify Existing Application: If the student needs to make changes to their application, look for options to edit or update the existing application rather than creating a new one.
  Consult with Administration: If you believe there is an error or if the application should be allowed, consult with the administrative staff or the IT department responsible for the SAP system. They may need to adjust settings or provide further assistance.
  Error Handling: If the error persists and you believe it is a system issue, consider logging a support ticket with SAP or your internal IT support team for further investigation.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for more details on handling application records and error messages.
  User Training: Ensure that users are trained on how to properly enter and manage application records to minimize errors.
  System Configuration: Review the configuration settings in the SAP system to ensure they align with the institution's policies regarding application submissions.
  
  By following these steps, you should be able to resolve the error and manage student application records effectively.