How To Fix HRPBSUSPA01009 - A field included for substitution should also be in the NEW structure.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSPA01 - US Federal Messages (validation tool)

• Message number: 009

• Message text: A field included for substitution should also be in the NEW structure.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSPA01009 - A field included for substitution should also be in the NEW structure. ?

  The SAP error message HRPBSUSPA01009 typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee substitutions. This error indicates that a field that has been included for substitution is not present in the new structure that is being used for processing.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Field Mismatch: The field that is being referenced for substitution is not part of the new structure defined in the system. This can happen if the structure has been modified or if the field was removed or renamed.
  Configuration Issues: There may be issues with the configuration of the substitution rules or the structures that are being used in the substitution process.
  Custom Development: If there are custom developments or enhancements in the system, they may not align with the standard structures, leading to this error.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Structure: Verify the new structure that is being used for the substitution. Ensure that all fields that are included for substitution are present in this structure.
  
  You can do this by navigating to the relevant transaction codes (like SE11 for Data Dictionary) and checking the structure definitions.
  
  
  
  Update Substitution Rules: If the structure has changed, you may need to update the substitution rules to ensure that they align with the new structure.
  
  Go to the transaction for maintaining substitution rules (e.g., PEHBSUS) and check the configuration.
  
  
  
  Review Custom Code: If there are any custom developments, review the code to ensure that it is compatible with the current structures and does not reference any obsolete fields.
  
  
  Consult Documentation: Check SAP notes and documentation for any known issues or updates related to this error message. Sometimes, SAP provides patches or notes that address specific issues.
  
  
  Testing: After making the necessary changes, perform thorough testing to ensure that the substitution process works as expected without triggering the error.
  
  
  Seek Help from SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE11 (Data Dictionary), PEHBSUS (Substitution Rules), and others that may be relevant to your specific configuration.
  SAP Notes: Search for SAP Notes related to HR substitutions and error messages for additional guidance.
  Documentation: Review SAP HCM documentation for best practices on managing substitutions and structures.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.