How To Fix HRPBSUS503 - More than one date found in infotype date specification for pers.no. &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 503

• Message text: More than one date found in infotype date specification for pers.no. &1

What causes this issue?

You attempted to execute a 457 Savings Plan for an employee who has
multiple retirement configured in <ZH>T548Y</> table for <LS>Date
Indicator 52</>. The system identified two or more <LS>Date Type
</>entries in the <LS>Date Specifications</> (0041) infotype under the
same <LS>Date Indicator 52</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The <ZH>T548Y</> table allows you to store more than one <LS>Date Type
</>for Retirement using <LS>Date Indicator 52</>. However, you should
choose one <LS>Data Type</> only when saving entries in the infotype. To
resolve this error, you may:
Check <LS>Date Type </>entries in the <LS>Date Specifications </>(0041)
infotype and verify if there are no multiple entries for <LS>Date
Indicator 52</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS503 - More than one date found in infotype date specification for pers.no. &1 ?

  The SAP error message HRPBSUS503 indicates that there is an issue with the date specification in an infotype for a specific personnel number (pers.no.). This error typically arises when there are multiple records with overlapping or conflicting date ranges in the infotype being processed. 
  Cause:
  
  Overlapping Records: There may be multiple entries in the infotype that have overlapping validity periods (start and end dates).
  Incorrect Data Entry: Data might have been entered incorrectly, leading to multiple records for the same period.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate or conflicting records.
  
  Solution:
  
  
  Check Infotype Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype for the specified personnel number.
  Look for overlapping date ranges in the relevant infotype (e.g., IT0000, IT0001, etc.).
  
  
  
  Correct Overlapping Entries:
  
  If you find overlapping records, you will need to either delete or adjust the dates of the conflicting entries to ensure that there is only one valid record for each date range.
  Ensure that the validity periods do not overlap.
  
  
  
  Data Consistency Check:
  
  Run a consistency check on the infotype data to identify any other potential issues.
  You can use transaction SE38 to run standard reports or custom programs that check for data consistency.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to modify or delete, consult with your HR team or data steward to ensure that the changes align with business processes.
  
  
  
  Testing:
  
  After making corrections, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees (e.g., personal data, organizational assignment, payroll data).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage HR data effectively.
  Documentation: Refer to SAP Help documentation or your organization's SAP guidelines for more detailed procedures on managing infotype data.
  
  By following these steps, you should be able to resolve the HRPBSUS503 error and ensure that the infotype data is accurate and consistent.