How To Fix HRPBSSG898 - Record entered overlaps with existing records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 898

• Message text: Record entered overlaps with existing records

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG898 - Record entered overlaps with existing records ?

  The SAP error message HRPBSSG898, which states "Record entered overlaps with existing records," typically occurs in the context of personnel administration or time management when you are trying to enter a new record that conflicts with existing records in the system. This can happen in various scenarios, such as when entering infotypes (like personal data, organizational assignments, etc.) for an employee.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Date Overlap: The new record you are trying to enter has a date range that overlaps with an existing record for the same infotype. For example, if you are trying to enter a new employment period that starts before the end date of an existing employment period, this will trigger the error.
  Incorrect Data Entry: There may be a mistake in the dates you are entering, such as a start date being later than an end date.
  Missing End Dates: If an existing record does not have an end date, it may cause conflicts with new entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records for the employee in the relevant infotype. Look for any overlapping date ranges that might conflict with the new record you are trying to enter.
  
  
  Adjust Dates: If you find an overlap, you may need to adjust the dates of either the existing record or the new record you are trying to enter. Ensure that the new record's date range does not overlap with any existing records.
  
  
  End Existing Records: If the existing record is no longer valid, you may need to end it by entering an appropriate end date before entering the new record.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for handling personnel records to ensure compliance with data entry standards.
  
  
  Seek Help from HR or IT: If you are unsure about how to proceed or if the issue persists, consult your HR department or IT support team for assistance. They may have additional tools or insights to help resolve the issue.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the specific infotypes you are working with, as each infotype has its own rules regarding date ranges and overlaps.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to the records in question, as lack of permissions can sometimes lead to errors.
  
  By following these steps, you should be able to identify the cause of the HRPBSSG898 error and take appropriate action to resolve it.