How To Fix HRPBSSA000 - Maximum mandate period for the employee is & days per year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 000

• Message text: Maximum mandate period for the employee is & days per year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA000 - Maximum mandate period for the employee is & days per year ?

  The SAP error message HRPBSSA000 indicates that the maximum mandate period for an employee has been exceeded. This error typically arises in the context of payroll processing or when managing employee benefits, particularly in relation to the employee's mandate for deductions or contributions (like tax, social security, etc.).
  Cause:
  The error occurs when the system detects that the employee's mandate period exceeds the allowed limit set in the configuration. This limit is often defined in the payroll or benefits configuration settings, which specify how long a mandate (like a tax or social security contribution) can be valid for an employee within a given year.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for the mandate periods in the SAP system. This can typically be found in the payroll or benefits configuration area.
  Ensure that the maximum mandate period is set correctly according to your organization's policies and legal requirements.
  
  
  
  Adjust Employee Mandate:
  
  If the employee's mandate is indeed exceeding the allowed period, you may need to adjust the mandate dates for that employee.
  This can involve changing the start or end date of the mandate to ensure it falls within the permissible range.
  
  
  
  Consult with Payroll/HR Team:
  
  If you are unsure about the correct settings or how to adjust the mandate, consult with your payroll or HR team. They may have specific guidelines or policies that need to be followed.
  
  
  
  Testing:
  
  After making adjustments, run a test payroll or simulation to ensure that the error no longer occurs and that the employee's payroll is processed correctly.
  
  
  
  Documentation:
  
  Document any changes made to the configuration or employee records for future reference and compliance purposes.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Legal Compliance: Ensure that any changes made to mandate periods comply with local labor laws and regulations.
  Training: Consider providing training for HR and payroll staff on how to manage employee mandates effectively to prevent similar issues in the future.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.