How To Fix HRPBSDEVAVG666 - Archived documents available, not possible to delete process scenario

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 666

• Message text: Archived documents available, not possible to delete process scenario

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG666 - Archived documents available, not possible to delete process scenario ?

  The SAP error message "HRPBSDEVAVG666 Archived documents available, not possible to delete process scenario" typically indicates that there are archived documents associated with a specific process scenario in the SAP system, which prevents the deletion of that scenario. This is often encountered in Human Resources (HR) modules, particularly when dealing with archived data related to personnel actions or payroll processes.
  Cause:
  
  Archived Documents: The primary cause of this error is the presence of archived documents that are linked to the process scenario you are trying to delete. SAP maintains data integrity and does not allow the deletion of scenarios that have associated archived records.
  Data Integrity Constraints: SAP enforces data integrity rules to ensure that deleting a process scenario does not lead to orphaned records or inconsistencies in the database.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Archived Documents:
  
  Use transaction codes like SARA (Archive Administration) to check for archived documents related to the process scenario.
  Identify the specific archived documents that are preventing the deletion.
  
  
  
  Unarchive or Delete Archived Documents:
  
  If it is appropriate and permissible within your business processes, consider unarchiving the documents or deleting them if they are no longer needed.
  Be cautious with this step, as it may have implications for compliance and data retention policies.
  
  
  
  Consult with Business Process Owners:
  
  Discuss with relevant stakeholders (e.g., HR, compliance) to determine if the archived documents can be safely removed or if there are alternative solutions.
  
  
  
  Review Configuration:
  
  Ensure that the configuration settings for archiving and data retention are aligned with your organization's policies and SAP best practices.
  
  
  
  SAP Notes and Support:
  
  Check for any relevant SAP Notes that may provide additional guidance or patches related to this error.
  If the issue persists, consider reaching out to SAP Support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for restoring archived data), and SE11 (for data dictionary) to manage and investigate archived documents.
  Documentation: Review SAP documentation related to archiving and data management in the HR module to understand the implications of deleting process scenarios.
  Data Retention Policies: Ensure that your organization’s data retention policies are adhered to when dealing with archived documents.
  
  By following these steps, you should be able to address the error and proceed with your intended actions in the SAP system.