How To Fix HRPBS00_MD_SERVICE003 - Record of infotype &1 to be maintained was not found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBS00_MD_SERVICE - Message class for P00PBSMD_SERVICE

• Message number: 003

• Message text: Record of infotype &1 to be maintained was not found

What causes this issue?

The system attempted to copy, modify or delete a record of infotype &V1&
. However, no record with the specified key was found. This might occur
if the employee's infotype data was changed since the request was first
made.

System Response

The requested change was not processed.

How to fix this error?

Delete this requested change and re-try.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBS00_MD_SERVICE003 - Record of infotype &1 to be maintained was not found ?

  The SAP error message HRPBS00_MD_SERVICE003 indicates that a record for a specific infotype (in this case, &1) that needs to be maintained could not be found in the system. This error typically occurs in the context of Human Resources (HR) modules when trying to access or modify employee data.
  Cause:
  
  Missing Infotype Record: The most common cause is that the infotype record you are trying to access does not exist for the employee or personnel number you are working with.
  Incorrect Personnel Number: The personnel number entered may be incorrect or does not correspond to an existing employee in the system.
  Data Deletion: The record may have been deleted or not yet created.
  Authorization Issues: The user may not have the necessary authorizations to view or maintain the infotype.
  Incorrect Configuration: There may be configuration issues in the HR module that prevent the infotype from being accessed.
  
  Solution:
  
  Check Infotype Existence: Verify if the infotype record exists for the specified employee. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) and entering the personnel number and infotype.
  Correct Personnel Number: Ensure that the personnel number you are using is correct and corresponds to an active employee in the system.
  Create Missing Record: If the record does not exist and is required, you may need to create it using transaction PA30 or the appropriate infotype maintenance transaction.
  Review Authorizations: Check if you have the necessary authorizations to access or maintain the infotype. If not, contact your system administrator to grant the required permissions.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP HR module configuration team to ensure that the infotype is properly set up and that there are no issues with the data model.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data, etc.). Each infotype has a unique number (e.g., 0001 for Organizational Assignment).
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data maintenance, such as PA20, PA30, and PA40 (for actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for specific error messages in the SAP Support Portal.
  Documentation: Review SAP documentation or training materials related to HR data management for further insights into infotypes and their maintenance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.