How To Fix HRPAYTR02336 - Data already exists in the version

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR02 -

• Message number: 336

• Message text: Data already exists in the version

What causes this issue?

The version in which you wish to carry out a statistical data setup
already contains data.

How to fix this error?

Check if this is intentional.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR02336 - Data already exists in the version ?

  The SAP error message HRPAYTR02336, which states "Data already exists in the version," typically occurs in the context of payroll processing or when working with personnel administration data in SAP HR (Human Resources). This error indicates that there is an attempt to create or modify data in a version that already contains existing entries, which can lead to data integrity issues.
  Cause:
  
  
  Duplicate Entries: The error is often caused by trying to enter data that already exists in the specified version. This can happen if:
  
  You are trying to create a new payroll result for an employee when a payroll result for the same period already exists.
  There is an attempt to modify an existing record without properly deleting or archiving the previous entry.
  
  
  
  Incorrect Version Handling: The versioning system in SAP HR allows for different sets of data to be maintained. If the version you are working with is not set up correctly or if there is confusion about which version is active, this error can occur.
  
  
  Solution:
  
  
  Check Existing Data: Before attempting to create or modify data, check if the data already exists in the specified version. You can do this by:
  
  Using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view existing records.
  Reviewing payroll results using transaction code PC_PAYRESULT.
  
  
  
  Delete or Archive Existing Data: If you find that the data already exists and you need to make changes, consider:
  
  Deleting the existing entry if it is no longer needed.
  Archiving the old data if it is necessary to keep historical records.
  
  
  
  Use a Different Version: If applicable, you may want to switch to a different version that does not have the conflicting data. Ensure that you are working in the correct version for your payroll or HR processes.
  
  
  Consult Documentation: Review SAP documentation or help files related to payroll processing and version management to ensure you are following the correct procedures.
  
  
  Contact Support: If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PC_PAYRESULT, and others that are used for managing HR data.
  Version Management: Understand how version management works in SAP HR, including how to create, modify, and delete versions.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates available.
  
  By following these steps, you should be able to identify the cause of the HRPAYTR02336 error and implement a solution to resolve it.