How To Fix HRPAYTR02185 - Update group for item &: &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR02 -

• Message number: 185

• Message text: Update group for item &: &

What causes this issue?

Evaluation of the current Customizing settings gives update group
&V2& for the document item &V1&.
At the time of updating, the update group &V3& was determined and
stored in the document. When a document item is changed &V3& is
updated, according to the update group that is stored in the item.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR02185 - Update group for item &: & ?

  The SAP error message HRPAYTR02185 typically relates to issues in the payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is a problem with the update group for a specific payroll item, which can prevent the payroll run from completing successfully.
  Cause:
  
  Incorrect Configuration: The update group for the payroll item may not be correctly configured in the system. This can happen if the payroll item is not assigned to the correct update group or if the update group itself is not properly defined.
  Missing Authorization: The user executing the payroll run may not have the necessary authorizations to process the payroll items associated with the update group.
  Data Inconsistencies: There may be inconsistencies or errors in the master data or infotype records that are causing the payroll item to fail during processing.
  Custom Enhancements: If there are custom enhancements or modifications in the payroll processing logic, they may be causing conflicts with the standard processing.
  
  Solution:
  
  
  Check Configuration: Review the configuration of the payroll items and their associated update groups in the SAP system. Ensure that each payroll item is assigned to the correct update group.
  
  Transaction Code: SPRO (to access the configuration settings).
  Navigate to: Payroll -> Payroll Accounting -> Define Update Groups.
  
  
  
  Review Authorizations: Ensure that the user executing the payroll run has the necessary authorizations to process the payroll items. This can be checked in the user roles and profiles.
  
  
  Data Validation: Validate the master data and infotype records for the employees involved in the payroll run. Look for any inconsistencies or missing information that could be causing the error.
  
  
  Check for Custom Code: If there are any custom enhancements or modifications in the payroll processing, review the code to ensure it is not interfering with the standard processing logic.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that can resolve the issue.
  
  
  Testing: After making the necessary changes, perform a test payroll run to ensure that the error has been resolved.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  Documentation: Review SAP documentation related to payroll processing and update groups for a deeper understanding of how these components interact.
  SAP Community: Engage with the SAP Community forums for insights and solutions from other users who may have encountered similar issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with an SAP HCM expert or reach out to SAP support for further assistance.