How To Fix HRPAYRULOG_PS005 - The KBK key & has already been entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYRULOG_PS - Payroll log for PS in HRUCALC0_CE

• Message number: 005

• Message text: The KBK key & has already been entered

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYRULOG_PS005 - The KBK key & has already been entered ?

  The SAP error message HRPAYRULOG_PS005, which states "The KBK key & has already been entered," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that a specific key (KBK key) has already been recorded in the system, and the system does not allow duplicate entries for that key.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the KBK key (which is often related to payroll results or specific payroll components) has already been entered for the employee in question.
  Incorrect Data Entry: There may be a mistake in the data entry process, leading to the same KBK key being processed multiple times.
  Configuration Issues: There could be issues with the configuration of payroll rules or schemas that are causing the system to misinterpret the entries.
  
  Solution:
  
  Check Existing Entries: Review the payroll results for the employee to see if the KBK key has indeed been entered. You can do this by navigating to the relevant payroll results tables (e.g., using transaction codes like PC_PAYRESULT).
  Correct Data Entry: If you find that the KBK key has been entered in error, you may need to correct or delete the duplicate entry, depending on your organization's policies and procedures.
  Review Payroll Configuration: If the issue persists, review the payroll configuration settings to ensure that there are no rules or schemas that are incorrectly set up to allow duplicate entries.
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing for any specific guidelines or updates that may address this issue.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is a recurring problem.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC_PAYRESULT (Display Payroll Results).
  SAP Notes: Check for any SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Roles: Ensure that the user attempting to make the entry has the appropriate permissions to modify payroll data.
  
  By following these steps, you should be able to identify the cause of the HRPAYRULOG_PS005 error and take appropriate action to resolve it.