How To Fix HRPAYNLPR_EN431 - IRP Startdate(&1) not normalized because first return period for employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLPR_EN - Pension Return NL

• Message number: 431

• Message text: IRP Startdate(&1) not normalized because first return period for employee

What causes this issue?

Income Relationship Period Start date (P05TPRNL_EE_IRP-BEGDA) was not
normalized to the first of January. The Collector/Extractor triggers
this message in the following case:
You use a 4-weekly payroll, you process the first period of an year,
which starts in the previous year (example: period 01 of 2015 starts on
29.12.2014) and the employee is hired (or begines a new IR) between the
first day of the period (29.12.2014) and the first day of the calender
year (01.01.2015) . In this case the IR Period Start Date is not n
ormalized because it is the first period in which the employee is
reportet to the Pension Fund.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the Pension Fund does not accept the Pension Return XML file due to
this case please create a Customer Incident.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLPR_EN431 - IRP Startdate(&1) not normalized because first return period for employee ?

  The SAP error message HRPAYNLPR_EN431 typically relates to payroll processing in the Netherlands, specifically concerning the IRP (Inkomensregister) reporting. This error indicates that the start date for the IRP reporting period for an employee is not normalized, which means that the system is unable to determine the correct reporting period for the employee's payroll data.
  Cause:
  The error can occur due to several reasons:
  
  Incorrect Start Date: The start date for the employee's IRP reporting period may not align with the expected reporting periods defined in the system.
  Missing or Incorrect Configuration: The payroll configuration for the employee may not be set up correctly, leading to discrepancies in the reporting periods.
  Employee Status: The employee's status (e.g., new hire, termination) may affect the normalization of the reporting period.
  Data Entry Errors: Manual data entry errors in the employee's master data or payroll data can lead to this issue.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Verify the employee's master data, especially the start date and any relevant payroll information.
  Ensure that the employee's start date is correctly entered and corresponds to the expected reporting periods.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll configuration settings for the employee to ensure that they are set up correctly for IRP reporting.
  Make sure that the reporting periods are defined correctly in the system.
  
  
  
  Normalize the Start Date:
  
  If the start date is not normalized, you may need to adjust it to align with the first return period for the employee. This may involve changing the start date in the employee's master data or payroll records.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the HR module and IRP reporting for specific guidance on handling this error.
  
  
  
  Test Payroll Run:
  
  After making the necessary adjustments, perform a test payroll run to ensure that the error is resolved and that the IRP reporting is functioning correctly.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  IRP Reporting Guidelines: Familiarize yourself with the guidelines for IRP reporting in the Netherlands to ensure compliance and correct data submission.
  Payroll Processing: Understanding the payroll processing cycle and how reporting periods are defined can help in troubleshooting similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to normalize the IRP start date for the employee.