How To Fix HRPAYIEPAYROLL800 - Incorrect input file format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 800

• Message text: Incorrect input file format

What causes this issue?

You get this message if you upload the PAYE tax credits details of the
employees in a wrong file format. Effective April 1, 2012, the
<DS:RE.HIEIPAYE>PAYE Upload Tax Credits report</> (HIEIPAYE) will
process files only in <LS>CSV</> format as specified by the authorities,
and will not accept any other file formats.

System Response

How to fix this error?

You can rectify this error if you upload the PAYE tax credits in <LS>CSV
</> file format.
Each <LS>CSV</> file must contain a single header record, one or more
employee records and a single footer record. The text data in the
<LS>CSV</> file must contain text data in double quotation marks and can
also include commas. For example, the following text, "The Old House,
New Road" is interpreted as a single text value.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL800 - Incorrect input file format ?

  The SAP error message "HRPAYIEPAYROLL800 Incorrect input file format" typically occurs in the context of payroll processing when the system encounters an issue with the format of the input file being processed. This error can arise in various scenarios, such as during the import of payroll data or when executing payroll-related functions that rely on external files.
  Causes:
  
  File Format Issues: The input file may not conform to the expected format (e.g., incorrect delimiters, missing fields, or incorrect data types).
  Data Structure Mismatch: The structure of the input file may not match the expected data structure defined in the SAP system.
  Encoding Problems: The file may be saved in an unsupported encoding format (e.g., UTF-8 vs. ANSI).
  File Corruption: The file may be corrupted or incomplete, leading to parsing errors.
  Configuration Errors: Incorrect configuration settings in the payroll processing module may lead to the system expecting a different file format.
  
  Solutions:
  
  Verify File Format: Check the documentation for the expected input file format and ensure that the file adheres to these specifications. This includes checking delimiters, field lengths, and data types.
  Check Data Structure: Ensure that the data structure of the input file matches the structure expected by the SAP payroll module. This may involve reviewing the mapping of fields.
  Encoding Check: Ensure that the file is saved in the correct encoding format. If necessary, convert the file to the required format using a text editor or conversion tool.
  File Integrity: Open the file in a text editor to check for any corruption or missing data. If the file is corrupted, regenerate it from the source system.
  Review Configuration: Check the configuration settings in the SAP payroll module to ensure that they are set up correctly for the type of input file being processed.
  Test with Sample Data: If possible, create a small sample input file that meets the expected format and test it to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP documentation for the payroll module to understand the expected input file format and any specific requirements.
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the "HRPAYIEPAYROLL800 Incorrect input file format" error in SAP.