How To Fix HRPAYHU018 - Entry already exists for period & - &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYHU - Message class for Hungarian HR

• Message number: 018

• Message text: Entry already exists for period & - &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYHU018 - Entry already exists for period & - & ?

  The SAP error message HRPAYHU018 ("Entry already exists for period & - &") typically occurs in the context of payroll processing in the SAP Human Resources (HR) module, particularly in the Hungarian payroll system. This error indicates that there is an attempt to create or modify a payroll entry for a period where an entry already exists.
  Cause:
  
  
  Duplicate Payroll Entry: The most common cause of this error is that there is already a payroll entry for the specified period in the database. This can happen if:
  
  Payroll has already been processed for that period.
  There was an attempt to reprocess payroll without first reversing or deleting the existing entry.
  Manual entries or adjustments were made that conflict with the payroll processing.
  
  
  
  Incorrect Data Entry: Sometimes, incorrect data entry or configuration issues can lead to this error, especially if the payroll periods are not set up correctly.
  
  
  Solution:
  
  
  Check Existing Entries: 
  
  Use transaction codes like PA03 (for payroll results) or PC00_MXX_CALC (for payroll calculation) to check if there are existing payroll results for the specified period.
  Review the payroll results to confirm if the entry is indeed present.
  
  
  
  Delete or Reverse Existing Entry:
  
  If you find that an entry already exists and it is not needed, you may need to delete or reverse it. This can typically be done using the appropriate transaction codes (e.g., PC00_MXX_DEL for deletion).
  Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Adjust Payroll Processing:
  
  If the payroll has been processed incorrectly, you may need to adjust the payroll processing steps. This could involve running the payroll for the period again after correcting any issues.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or notes related to the HR module and payroll processing for any specific instructions or updates that may pertain to your version of SAP.
  
  
  
  Contact SAP Support: 
  
  If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They may provide insights specific to your configuration or version.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing, such as:
  
  PA03: Display Payroll Results
  PC00_MXX_CALC: Payroll Calculation
  PC00_MXX_DEL: Delete Payroll Results
  
  
  Authorization: Ensure that you have the necessary authorizations to view and modify payroll entries.
  Testing in Development: If possible, replicate the issue in a development or test environment to understand the cause without affecting production data.
  
  By following these steps, you should be able to identify the cause of the HRPAYHU018 error and take appropriate action to resolve it.