How To Fix HRPAYFR_DSN_POST031 - Only monthly declarations can finalize payments

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_DSN_POST - Message class for the POSTprocess of the DSN

• Message number: 031

• Message text: Only monthly declarations can finalize payments

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_DSN_POST031 - Only monthly declarations can finalize payments ?

  The SAP error message HRPAYFR_DSN_POST031 indicates that there is an issue with the payment processing in the French payroll system. Specifically, this error occurs when the system is trying to finalize payments but finds that the declarations being processed are not monthly, which is a requirement for finalizing payments in the French payroll context.
  Cause:
  
  Incorrect Declaration Type: The error typically arises when the payroll run is attempting to finalize payments based on a declaration that is not set up as a monthly declaration. In France, payroll processing often requires monthly declarations for certain types of payments.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the requirements for processing monthly declarations.
  Data Entry Errors: There could be errors in the data entry for the payroll run, such as incorrect period settings or missing information.
  
  Solution:
  
  Check Declaration Type: Verify that the declarations being processed are indeed set up as monthly declarations. You may need to review the payroll configuration settings to ensure they are correct.
  Review Payroll Period: Ensure that the payroll period you are trying to finalize corresponds to a monthly declaration. If you are trying to finalize a payment for a different period (e.g., weekly or bi-weekly), you will need to adjust this.
  Correct Data Entry: Review the data entries for the payroll run to ensure that all necessary information is correctly entered and that there are no discrepancies.
  Consult Documentation: Refer to the SAP documentation or help resources specific to the French payroll module for guidance on how to properly set up and process monthly declarations.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in payroll processing.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling payroll declarations in France.
  Training and Documentation: Ensure that your HR and payroll staff are trained on the specific requirements for processing payroll in France, including the importance of monthly declarations.
  Testing: If changes are made to the configuration or data, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  
  By following these steps, you should be able to resolve the HRPAYFR_DSN_POST031 error and successfully finalize payments in the SAP payroll system.