How To Fix HRPAYFR_DSN230 - Data incorrectly formatted in Excel file: date, amount, etc.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_DSN - Message class for DSN

• Message number: 230

• Message text: Data incorrectly formatted in Excel file: date, amount, etc.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_DSN230 - Data incorrectly formatted in Excel file: date, amount, etc. ?

  The SAP error message HRPAYFR_DSN230 indicates that there is an issue with the formatting of data in an Excel file that is being imported into the SAP system. This error typically arises when the data types or formats in the Excel file do not match the expected formats defined in the SAP system. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  Incorrect Date Format: Dates in the Excel file may not be in the format expected by SAP (e.g., DD/MM/YYYY vs. MM/DD/YYYY).
  Invalid Numeric Formats: Amounts may contain invalid characters (like commas or currency symbols) or may not be formatted as numbers.
  Leading/Trailing Spaces: Extra spaces in cells can cause issues with data recognition.
  Data Type Mismatch: The data type in Excel (e.g., text vs. number) may not match the expected data type in SAP.
  Regional Settings: Differences in regional settings between the Excel file and the SAP system can lead to formatting issues.
  
  Solutions:
  
  Check Date Formats: Ensure that all date fields in the Excel file are formatted correctly. You can use the TEXT function in Excel to convert dates to the required format.
  Format Numeric Values: Make sure that all numeric fields (like amounts) are formatted as numbers without any additional characters (like currency symbols or commas).
  Trim Spaces: Use Excel functions like TRIM() to remove any leading or trailing spaces from the data.
  Data Validation: Validate the data in Excel against the expected formats in SAP. This may involve checking the data types and ensuring they match.
  Use SAP Templates: If available, use SAP-provided templates for data uploads, as these templates often have the correct formatting and structure.
  Regional Settings: Ensure that the regional settings in Excel match those of the SAP system. This includes date formats, decimal separators, and thousands separators.
  
  Related Information:
  
  SAP Documentation: Refer to SAP documentation for specific data formats required for the HR module or the specific transaction you are using.
  Excel Data Types: Familiarize yourself with Excel data types and how they can affect data import into SAP.
  Testing: After making corrections, test the import with a small dataset to ensure that the changes resolve the error before attempting a larger import.
  Error Logs: Check SAP error logs for more detailed information about the specific data that is causing the issue.
  
  By addressing the formatting issues in the Excel file, you should be able to resolve the HRPAYFR_DSN230 error and successfully import your data into SAP.