How To Fix HRPAYDEPBSZV601 - After birth of child, create associated infotype 0021 subtype 2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 601

• Message text: After birth of child, create associated infotype 0021 subtype 2

What causes this issue?

In the supplementary pension for the public sector, the start of the
parental leave has to be reported as the day when the child is born, and
not after the end of maternity protection period. Therefore, in the
system, the child has to be entered in the <LS>Family Member/Dependents
</> infotype (0021) under subtype <LS>Child</> (2). The date of birth
(and thus the start date of the infotype record) must lie within the
maternity protection period.
In the case of a stillbirth, the original absence <ZK>Maternity
Protection</> must be replaced as of the day of the stillbirth by two
special absences <ZK>Maternity Protection</> in the infotype <ZK>
<LS>Maternity Protection/Parental Leave</></> (0080) or in the infotype
<ZK><LS>Absences</></> (2001) if the infotype <LS>0080</> is not to be
used. These two special absences are not recognized as maternity
protection in the supplementary pension (to encode the absence for the
supplementary pension, see the procedure for system administration
below):
The first absence up to the day of the stillbirth is to be reported as
unpaid absence (insurance feature <LS>40</>) in the SP notification, but
must not be coded as maternity protection period in the supplementary
pension (since otherwise the system searches for a child in infotype
<LS>0021</>).
The second absence as of the day of the stillbirth until the end of the
maternity protection period is to be reported as parental leave
(insurance feature <LS>28</>) in the SP notification.
General Comment:
In the case of stillbirths or if no parental leave is requested after
the maternity protection period, the SP notification program still
generates a reporting period with the insurance feature <LS>28</>
(parental leave) as of the day of the (still)birth until the end of the
maternity protection period, provided the child was entered in the
infotype <LS>Family Member/Dependents</> (0021) under the subtype
<LS>Child</> (2).
There are interpretations of the collective agreements, the statutes, or
the reporting guidelines by customers or supplementary pension
institutes, whereby in these cases the maternity protection period is to
be reported as a whole with the insurance feature <LS>40</> (Absence).
In this case, an absence that is coded as unpaid absence in the
supplementary pension must be used for the entire period of the
maternity protection period.

System Response

In Payroll Germany, this message is displayed as a warning. However, in
the SP notification program it is displayed as an error and the
personnel number concerned is rejected such that no notifications can be
generated for this personnel number.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

The coding of absences relevant for the supplementary pension are stored
in the field <DS:DE.P01P_ABWVA>VBLAK</> using table <LS>T5D0A</>
(Absence Attributes). The documentation (F1 help) for the field
<DS:DE.P01P_ABWVA>VBLAK</> contains information on how each of the
technical keys is interpreted for the SP notifications.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPBSZV601 - After birth of child, create associated infotype 0021 subtype 2 ?

  The SAP error message HRPAYDEPBSZV601 typically occurs in the context of the Human Resources (HR) module, specifically when dealing with employee data related to family and dependents. This error indicates that after the birth of a child, the system requires the creation of an associated infotype (IT) 0021 with subtype 2, which is used to manage data related to dependents.
  Cause:
  The error arises when the system detects that the necessary infotype 0021 (Family/Dependent) for the newly born child has not been created or is incomplete. This infotype is essential for maintaining accurate employee records, especially for payroll and benefits purposes.
  Solution:
  To resolve this error, you need to create or update the infotype 0021 for the employee in question. Here are the steps to do so:
  
  
  Access the Employee's Data:
  
  Use transaction code PA30 (Maintain HR Master Data) in SAP.
  
  
  
  Enter Employee Information:
  
  Input the employee's personnel number and select the appropriate validity date.
  
  
  
  Create or Update Infotype 0021:
  
  Select infotype 0021 (Family/Dependent).
  If the infotype does not exist, you will need to create it. If it exists but is incomplete, you will need to update it.
  Choose subtype 2 (Child) and fill in the required fields, such as the child's name, date of birth, and any other relevant information.
  
  
  
  Save Changes:
  
  After entering the necessary information, save the changes.
  
  
  
  Check for Errors:
  
  After saving, check if the error message still appears. If it does, ensure that all mandatory fields are filled out correctly.
  
  
  
  Related Information:
  
  Infotype 0021: This infotype is used to maintain data about family members and dependents of an employee. It is crucial for various HR processes, including payroll calculations, benefits eligibility, and tax considerations.
  Subtypes: Infotype 0021 has several subtypes, with subtype 2 specifically designated for children. Other subtypes may exist for spouses or other dependents.
  SAP HR Configuration: If you frequently encounter this error, it may be worth reviewing the configuration settings in your SAP HR module to ensure that the system is set up correctly to handle dependent data.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP HR administrator or support team for further assistance.