How To Fix HRPAYDEMUSCHG_BV044 - A change of pay scale type during the prohibited activities was specified

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEMUSCHG_BV - Maternity Protection Act - Prohibited Activities

• Message number: 044

• Message text: A change of pay scale type during the prohibited activities was specified

What causes this issue?

When the pay scale type changes in the period between calculating the
average and the prohibited activities, the automatic calculation of the
adjustment amount can result in an incorrect result and must therefore
be checked.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the adjustment amount that was determined. If the adjustment
amount is incorrect, enter it manually using the wage type provided for
this.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEMUSCHG_BV044 - A change of pay scale type during the prohibited activities was specified ?

  The SAP error message HRPAYDEMUSCHG_BV044 indicates that there is an attempt to change the pay scale type during a period when such changes are not allowed. This typically occurs in the context of payroll processing or employee data management, where certain activities are restricted to maintain data integrity and compliance with payroll regulations.
  Cause:
  The error is triggered when:
  
  An attempt is made to change the pay scale type of an employee while payroll is being processed or during a period where changes are restricted (e.g., during a payroll run, lock periods, or specific reporting periods).
  The system has defined certain activities as "prohibited" during specific times to prevent inconsistencies in payroll calculations.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Payroll Status: Ensure that the payroll process is not currently running for the employee in question. If payroll is in process, wait until it is completed before making changes.
  
  
  Review Lock Periods: Verify if there are any lock periods defined in the system that prevent changes to employee data. You may need to wait until the lock period is lifted.
  
  
  Change Timing: If the change is necessary, plan to make the change outside of the restricted periods. This may involve scheduling the change for a time when payroll processing is not occurring.
  
  
  Consult Configuration: If you have access to the configuration settings, check the settings related to pay scale changes and prohibited activities. You may need to adjust these settings if they are too restrictive, but this should be done with caution and in consultation with your SAP HR team.
  
  
  User Authorization: Ensure that you have the necessary authorizations to make changes to the pay scale type. Sometimes, restrictions can be due to user roles and permissions.
  
  
  Documentation and Support: If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may provide insights specific to your organization's configuration and policies.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on handling pay scale changes.
  HR Configuration: Familiarize yourself with the HR configuration settings related to payroll and employee data management to understand the implications of changing pay scale types.
  Testing: If possible, test the changes in a development or sandbox environment before applying them in the production system to avoid disruptions.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution effectively.