How To Fix HRPAYDECI504 - The employee left the company on & without deregistration

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 504

• Message text: The employee left the company on & without deregistration

What causes this issue?

The Leaving action takes place after the last payroll run on the first
of the current month.
Since payroll can no longer be run for the employee, no deregistration
is carried out in the social fund procedure.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Register the employee manually or, in the following month, trigger a
retroactive accounting run for the previous month for the employee. To
do this, set the <LB>Run payroll to</> and <LB>Earliest MD change</>
fields accordingly in the Payroll Status infotype (0003).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI504 - The employee left the company on & without deregistration ?

  The SAP error message HRPAYDECI504 indicates that an employee has left the company, but there has been no deregistration process completed in the system. This typically occurs in the context of payroll processing or employee management within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Employee Termination Not Processed: The employee's termination may not have been properly recorded in the system.
  Missing Deregistration: The deregistration process, which is necessary to formally remove the employee from the payroll system, has not been executed.
  Incorrect Dates: The termination date may be set incorrectly, or the system may not recognize the employee's status change.
  Data Entry Errors: There may be errors in the data entry related to the employee's status or termination.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system to ensure that they are marked as terminated.
  Process Termination: If the employee has indeed left the company, ensure that the termination process is completed in SAP. This typically involves:
  
  Updating the employee's status to "Terminated."
  Completing the necessary infotypes (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment).
  
  
  Deregistration: If applicable, perform the deregistration process for the employee. This may involve:
  
  Updating payroll-related infotypes (e.g., Infotype 0014 - Recurring Payments and Deductions).
  Ensuring that the employee is removed from any active payroll runs.
  
  
  Review Dates: Check the termination date and ensure it is correctly set in the system. Make sure it aligns with the actual last working day of the employee.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies for specific steps related to employee termination and deregistration.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  User Roles: Ensure that the user attempting to process the termination has the necessary permissions to make changes to employee records.
  Testing: After making the necessary changes, run a test payroll to ensure that the error does not reoccur.
  Training: Consider providing training for HR personnel on the proper procedures for employee termination and deregistration to prevent future occurrences of this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM.