How To Fix HRPAYDEBW039 - No data record exists for key &1 &2 &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 039

• Message text: No data record exists for key &1 &2 &3 &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW039 - No data record exists for key &1 &2 &3 &4 ?

  The SAP error message HRPAYDEBW039, which states "No data record exists for key &1 &2 &3 &4," typically occurs in the context of payroll processing or when accessing specific employee data in the Human Resources (HR) module. This error indicates that the system could not find a data record corresponding to the specified key fields.
  Causes:
  
  
  Missing Data: The most common cause is that the data record for the specified employee or payroll period does not exist in the database. This could be due to:
  
  The employee has not been processed for payroll in the specified period.
  The data was not created or was deleted inadvertently.
  The employee is not active or has been terminated.
  
  
  
  Incorrect Key Values: The key values provided (e.g., employee number, payroll area, period, etc.) may be incorrect or not match any existing records.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the data, leading to the appearance that no data exists.
  
  
  Configuration Issues: There may be configuration issues in the payroll schema or related settings that prevent the system from accessing the required data.
  
  
  Solutions:
  
  
  Verify Key Values: Check the key values (e.g., employee number, payroll area, period) to ensure they are correct. Make sure you are querying the right employee and the correct payroll period.
  
  
  Check Employee Status: Ensure that the employee is active and has been processed for the relevant payroll period. You can check the employee's status in the HR master data.
  
  
  Review Payroll Processing: If the employee has not been processed for payroll, ensure that the payroll run has been executed for the relevant period. If necessary, run the payroll for that employee.
  
  
  Data Consistency: Check for any inconsistencies in the HR data. You may need to run reports or transactions to identify any missing or incorrect data.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access the payroll data. If not, contact your SAP security administrator.
  
  
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  Technical Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to investigate the employee's data and payroll status.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may provide additional insights or solutions for this error.
  HR Data Management: Familiarize yourself with the HR data management processes in SAP to better understand how data is created, processed, and maintained.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.