How To Fix HRPAYCO_ABSENCES031 - Absentism exceeds 90 days, calculate pro rata

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCO_ABSENCES - Messages of the absence processing log

• Message number: 031

• Message text: Absentism exceeds 90 days, calculate pro rata

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCO_ABSENCES031 - Absentism exceeds 90 days, calculate pro rata ?

  The SAP error message HRPAYCO_ABSENCES031 indicates that an employee's absence exceeds 90 days, and the system is prompting for a pro-rata calculation. This error typically arises in the context of payroll processing, particularly when dealing with long-term absences such as sick leave, maternity leave, or other extended leave types.
  Cause:
  
  Excessive Absence Duration: The employee has been marked as absent for more than 90 days, which may trigger specific rules or calculations in the payroll system.
  Pro-Rata Calculation Requirement: The payroll system may require adjustments to benefits, entitlements, or salary calculations due to the extended absence.
  Configuration Settings: The system may be configured to enforce certain rules regarding long-term absences, which could include pro-rata calculations for benefits or salary.
  
  Solution:
  
  Review Absence Records: Check the employee's absence records to confirm the duration and type of absence. Ensure that the data is accurate and reflects the actual situation.
  Pro-Rata Calculation: If applicable, perform a pro-rata calculation for the employee's salary or benefits based on the duration of the absence. This may involve adjusting the payroll results to reflect the time worked versus the time absent.
  Configuration Check: Review the configuration settings in the SAP system related to absence management and payroll processing. Ensure that the rules for long-term absences are set up correctly.
  Consult HR Policies: Refer to your organization's HR policies regarding long-term absences to ensure compliance with internal guidelines and legal requirements.
  System Update: If the absence is expected to continue, consider updating the employee's status in the system to reflect the ongoing situation, which may help in processing payroll correctly.
  Seek Help from SAP Support: If the issue persists or if you are unsure about the calculations, consider reaching out to SAP support or your internal SAP team for assistance.
  
  Related Information:
  
  SAP HR Module: This error is related to the SAP Human Resources (HR) module, specifically in the area of payroll and absence management.
  Legal Compliance: Ensure that any adjustments made for pro-rata calculations comply with local labor laws and regulations regarding employee absences.
  Documentation: Keep documentation of the absence and any calculations performed for future reference and audits.
  Training: Consider providing training for HR personnel on how to handle long-term absences and the associated payroll implications.
  
  By addressing the cause of the error and implementing the appropriate solutions, you can resolve the issue and ensure accurate payroll processing for employees with extended absences.