How To Fix HRPAYCH_ELM40063 - Postcode is missing for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 063

• Message text: Postcode is missing for personnel number &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40063 - Postcode is missing for personnel number &1 ?

  The SAP error message HRPAYCH_ELM40063 indicates that a postcode is missing for a specific personnel number in the HR (Human Resources) module. This error typically arises during payroll processing or when attempting to generate reports that require address information.
  Cause:
  The primary cause of this error is that the employee's address data is incomplete. Specifically, the postcode (ZIP code) field is empty or not filled in for the personnel number mentioned in the error message. This can happen due to:
  
  Incomplete Data Entry: The employee's address was not fully entered in the system.
  Data Migration Issues: If data was migrated from another system, some fields may not have been transferred correctly.
  Changes in Address: If an employee has recently changed their address and the postcode was not updated.
  
  Solution:
  To resolve this error, you need to ensure that the postcode is correctly entered for the affected personnel number. Here are the steps to do this:
  
  
  Access the Employee Master Data:
  
  Use transaction code PA30 (Maintain HR Master Data).
  Enter the personnel number that is causing the error.
  
  
  
  Check Address Information:
  
  Navigate to the relevant infotype (usually Infotype 0006 - Address).
  Verify if the postcode field is filled in. If it is empty, enter the correct postcode.
  
  
  
  Save Changes:
  
  After entering the postcode, save the changes to the employee's master data.
  
  
  
  Re-run the Payroll Process:
  
  After updating the address information, re-run the payroll process or the report that generated the error to check if the issue is resolved.
  
  
  
  Related Information:
  
  Infotypes: The address information is typically stored in Infotype 0006 (Address) in SAP HR.
  Data Validation: Ensure that the postcode format is valid according to the country-specific requirements.
  User Authorizations: Make sure that you have the necessary authorizations to edit employee master data.
  Reporting: If this error occurs frequently, consider running a report to identify all personnel numbers with missing postcode information to proactively update them.
  
  By following these steps, you should be able to resolve the HRPAYCH_ELM40063 error and ensure that all necessary address information is complete for payroll processing.