How To Fix HRPAYCH_ELM40060 - Error in the determination of the joining date of personnel no. &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 060

• Message text: Error in the determination of the joining date of personnel no. &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40060 - Error in the determination of the joining date of personnel no. &1 ?

  The SAP error message HRPAYCH_ELM40060, which indicates "Error in the determination of the joining date of personnel no. &1," typically arises in the context of payroll processing or personnel administration within the SAP Human Capital Management (HCM) module. This error suggests that the system is unable to determine the joining date for a specific employee (identified by the personnel number &1).
  Causes:
  
  Missing Data: The employee's master data may be incomplete, particularly in the infotype that stores the joining date (e.g., Infotype 0000 - Actions or Infotype 0001 - Organizational Assignment).
  Incorrect Configuration: There may be issues with the configuration of the payroll or personnel administration settings that affect how joining dates are determined.
  Data Consistency Issues: There could be inconsistencies in the employee's data, such as overlapping records or incorrect date formats.
  Time Constraints: The error may occur if the payroll period being processed does not align with the employee's joining date.
  
  Solutions:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction PA30) and verify that the joining date is correctly entered in the relevant infotypes.
  Ensure that there are no gaps or overlaps in the employee's records.
  
  
  
  Review Infotypes:
  
  Specifically check Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment) for the correct joining date and other relevant information.
  Ensure that the employee's status is active and that there are no pending actions that could affect the payroll process.
  
  
  
  Configuration Review:
  
  Consult with your SAP HCM configuration team to ensure that the payroll settings are correctly configured to determine the joining date.
  Check if any recent changes were made to the configuration that could have impacted the determination process.
  
  
  
  Run Consistency Checks:
  
  Use transaction code PA03 to run consistency checks on the employee's data to identify any discrepancies that need to be resolved.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide guidance on troubleshooting.
  
  
  
  Testing:
  
  If changes are made, conduct a test run of the payroll process to ensure that the error is resolved and that the joining date is correctly determined.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HCM, particularly those related to employee actions and organizational assignments.
  Transaction Codes: Common transaction codes for managing employee data include PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA03 (Maintain HR Master Data).
  SAP Documentation: Refer to SAP Help documentation for detailed information on payroll processing and employee data management.
  
  If the issue persists after following these steps, it may be necessary to engage with SAP support or a qualified SAP consultant for further assistance.