How To Fix HRPAYCH_COMMON003 - No 'permanent residence' (subtype '1') or 'secondary residence' defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_COMMON - General Messages, New Functions (With. Tax Redesign, CE)

• Message number: 003

• Message text: No 'permanent residence' (subtype '1') or 'secondary residence' defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_COMMON003 - No 'permanent residence' (subtype '1') or 'secondary residence' defined ?

  The SAP error message HRPAYCH_COMMON003 indicates that there is an issue with the residence information for an employee in the payroll system. Specifically, it states that there is no 'permanent residence' (subtype '1') or 'secondary residence' defined for the employee in question. This error typically arises in the context of payroll processing, particularly in countries where residence information is crucial for tax calculations and other payroll-related functions.
  Cause:
  
  Missing Residence Data: The employee's master data does not have the required residence information filled out. This could be due to incomplete data entry during the hiring process or subsequent updates.
  Incorrect Configuration: The system may not be configured correctly to recognize the residence types or subtypes.
  Data Migration Issues: If data was migrated from another system, it’s possible that residence information was not transferred correctly.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data in the SAP system (usually accessed via transaction code PA30).
  Verify that the residence information is correctly entered. Ensure that there is a 'permanent residence' (subtype '1') or 'secondary residence' defined.
  If the information is missing, add the necessary residence details.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system related to residence types and subtypes. This can usually be done in the IMG (Implementation Guide) under the relevant payroll area.
  Ensure that the residence types are correctly defined and that the system recognizes them.
  
  
  
  Data Consistency Check:
  
  Run a consistency check on the employee data to identify any other missing or incorrect information that might lead to similar errors.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or updates that may apply to your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may help in managing employee data.
  SAP Notes: Look for SAP Notes related to HR payroll processing and residence data, as they may provide additional insights or patches that address known issues.
  User Roles: Ensure that the user has the appropriate permissions to view and edit employee master data, as restrictions may prevent access to necessary fields.
  
  By addressing the missing residence information and ensuring proper configuration, you should be able to resolve the HRPAYCH_COMMON003 error and proceed with payroll processing.