How To Fix HRPAYBR99235 - More than one employee found with the same PIS

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR99 - Payroll General Messages

• Message number: 235

• Message text: More than one employee found with the same PIS

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR99235 - More than one employee found with the same PIS ?

  The SAP error message HRPAYBR99235, which states "More than one employee found with the same PIS," typically occurs in the context of Brazilian payroll processing. The PIS (Programa de Integração Social) number is a unique identifier assigned to employees in Brazil, and this error indicates that the system has found multiple employee records associated with the same PIS number.
  Cause:
  
  Duplicate PIS Numbers: The most common cause of this error is that there are multiple employee records in the SAP system that share the same PIS number. This can happen due to data entry errors, incorrect employee record management, or issues during data migration.
  Data Migration Issues: If employee data was imported or migrated from another system, it’s possible that duplicate PIS numbers were inadvertently created.
  Incorrect Employee Status: Employees may have been incorrectly terminated and re-hired, leading to multiple records with the same PIS.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant database tables (e.g., PA0000, PA0001) to identify all employee records associated with the duplicate PIS number.
  Data Correction: Once duplicates are identified, you will need to determine which records are valid and which should be corrected or deleted. This may involve:
  
  Merging records if they represent the same employee.
  Correcting the PIS number for one of the records if it was entered incorrectly.
  Terminating or archiving duplicate records that are no longer needed.
  
  
  Review Data Entry Processes: Implement checks and validations in your data entry processes to prevent future duplicates. This could include setting up alerts for duplicate PIS entries during employee onboarding.
  Consult with HR/Payroll Team: Work closely with your HR or payroll team to ensure that all employee records are accurate and up-to-date.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error. SAP frequently updates its knowledge base with solutions for common issues.
  Documentation: Review SAP documentation related to Brazilian payroll processing to understand how PIS numbers are managed and the implications of duplicates.
  Testing: After making corrections, conduct thorough testing to ensure that the payroll processing runs smoothly without further errors.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.