How To Fix HRPAY99CALC718 - HR preparation for archiving is currently running for this pers.no.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99CALC - Error Messages from International Payroll

• Message number: 718

• Message text: HR preparation for archiving is currently running for this pers.no.

What causes this issue?

Note the documentation on archiving payroll data (Transaction PU22).
In payroll simulation this is a warning; in a live payroll run this is
a rejection.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99CALC718 - HR preparation for archiving is currently running for this pers.no. ?

  The SAP error message HRPAY99CALC718 indicates that the HR preparation for archiving is currently running for a specific personnel number (pers.no.). This typically means that there is an ongoing process related to archiving HR data for that employee, which prevents other operations from being performed on the same data until the archiving process is completed.
  Cause:
  
  Ongoing Archiving Process: The most common cause of this error is that an archiving job is currently processing the HR data for the specified personnel number. This can happen if the archiving job was initiated and is still running.
  Locking Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. If an archiving job is in progress, it locks the relevant data, which leads to this error when other processes try to access it.
  
  Solution:
  
  Wait for Completion: The simplest solution is to wait for the archiving process to complete. You can check the status of the archiving job in the SAP system using transaction codes like SM37 (Job Monitoring) to see if the job is still running or if it has completed.
  Check Job Logs: If the job is taking longer than expected, check the job logs for any errors or issues that might be causing delays.
  Terminate Job (if necessary): If you determine that the job is stuck or taking too long, you may need to terminate it. This can be done in transaction SM37 by selecting the job and choosing the option to cancel it. However, be cautious with this approach, as terminating a job can lead to data inconsistencies.
  Consult Basis Team: If you are unsure about the status of the job or how to proceed, it may be best to consult your SAP Basis team or system administrator for assistance.
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the active database to improve performance and manage data growth. In HR, this often involves archiving employee records that are no longer needed for day-to-day operations.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SM37: For monitoring background jobs.
  SE38: For executing reports related to archiving.
  
  
  Documentation: Review SAP documentation or notes related to archiving processes in HR to understand best practices and potential issues.
  
  By following these steps, you should be able to resolve the error and continue with your HR processes.