How To Fix HRPAY99CALC001 - Retr.date &1 is before earliest retr.acc.date &2 of the payroll areas

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99CALC - Error Messages from International Payroll

• Message number: 001

• Message text: Retr.date &1 is before earliest retr.acc.date &2 of the payroll areas

What causes this issue?

The retroactive date set by the system is before the earliest possible
retroactive date of the payroll areas in question.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The personnel numbers affected must be rejected in the payroll run.

How to fix this error?

Check and change the earliest possible retroactive period for the
payroll areas in question in transaction PA03.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99CALC001 - Retr.date &1 is before earliest retr.acc.date &2 of the payroll areas ?

  The SAP error message HRPAY99CALC001 indicates that there is an issue with the retroactive date being set for payroll processing. Specifically, the error states that the retroactive date (&1) is earlier than the earliest retroactive account date (&2) defined for the payroll areas involved. This typically occurs when you are trying to process payroll for a period that is not allowed based on the configuration of the payroll area.
  Cause:
  
  
  Retroactive Accounting Date: The retroactive accounting date you are trying to use is earlier than the defined earliest retroactive accounting date for the payroll area. This can happen if:
  
  You are trying to process payroll for a period that has already been closed.
  The configuration for the payroll area does not allow retroactive processing for the specified date.
  
  
  
  Payroll Area Configuration: Each payroll area has settings that define the earliest date for which retroactive accounting can be processed. If the date you are trying to use falls outside of this range, the error will occur.
  
  
  Solution:
  
  
  Check Payroll Area Configuration:
  
  Go to the configuration settings for the payroll area in transaction SPRO (SAP Reference IMG).
  Navigate to Personnel Management > Payroll > Payroll: General Settings > Define Payroll Areas.
  Check the settings for the payroll area in question and verify the earliest retroactive accounting date.
  
  
  
  Adjust Retroactive Date:
  
  If the retroactive date you are trying to use is indeed valid, you may need to adjust the payroll area settings to allow for earlier retroactive accounting.
  Alternatively, if the date is not valid, you should adjust your payroll processing to use a date that is within the allowed range.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the implications of changing the payroll area settings, consult with your HR or payroll team to ensure that any changes made are in compliance with company policies and legal requirements.
  
  
  
  Run Payroll for Correct Period:
  
  Ensure that you are running payroll for the correct period and that all necessary data is up to date.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA03 (Maintain Payroll Area) or PA30 (Maintain HR Master Data) to check employee records and payroll area settings.
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and retroactive accounting.
  Support: If the issue persists after checking the configuration and adjusting the dates, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the error and proceed with the payroll processing as needed.