How To Fix HRPADRU_ETK023 - More than one file ID corresponds to infotype record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_ETK - ETK message class

• Message number: 023

• Message text: More than one file ID corresponds to infotype record

What causes this issue?

Infotype record must have a connection to only one file ID.

System Response

The system displays an error message.

How to fix this error?

Check the updating data: the infotype record must have a connection to
only one file ID; but the file ID can correspond to many infotype
records.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_ETK023 - More than one file ID corresponds to infotype record ?

  The SAP error message HRPADRU_ETK023 ("More than one file ID corresponds to infotype record") typically occurs in the context of HR (Human Resources) data management, particularly when dealing with infotypes in the SAP system. This error indicates that there is a conflict or inconsistency in the data related to file IDs associated with a specific infotype record.
  Cause:
  The error can arise due to several reasons, including:
  
  
  Data Duplication: There may be multiple entries in the database for the same infotype record that are linked to different file IDs. This can happen due to incorrect data entry or data migration issues.
  
  
  Configuration Issues: The system configuration might not be set up correctly, leading to multiple file IDs being assigned to the same infotype record.
  
  
  Custom Development: If there are custom programs or enhancements that manipulate infotype records, they might inadvertently create conflicts.
  
  
  Data Consistency Issues: If there have been recent changes to the infotype records or file IDs, it may lead to inconsistencies in the database.
  
  
  Solution:
  To resolve the HRPADRU_ETK023 error, you can take the following steps:
  
  
  Check Data Consistency:
  
  Use transaction codes like SE16 or SE11 to check the relevant infotype tables (e.g., PA0001, PA0002) for duplicate entries.
  Look for multiple entries with the same key fields but different file IDs.
  
  
  
  Identify and Remove Duplicates:
  
  If duplicates are found, determine which records are valid and remove or correct the unnecessary duplicates.
  Ensure that the data is consistent and adheres to the business rules.
  
  
  
  Review Configuration:
  
  Check the configuration settings related to the infotype and file ID assignments. Ensure that they are set up correctly according to your organization's requirements.
  
  
  
  Consult with Development Team:
  
  If there are custom programs involved, consult with the development team to review the logic and ensure that it does not create conflicts.
  
  
  
  Data Migration Review:
  
  If the issue arose after a data migration, review the migration process to ensure that it was executed correctly and that no duplicates were introduced.
  
  
  
  Testing:
  
  After making corrections, perform thorough testing to ensure that the issue is resolved and that no new issues have been introduced.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store employee-related information. Each infotype has a specific purpose and is identified by a unique number.
  File IDs: File IDs are used to link documents or records to specific infotype entries, allowing for better data management and retrieval.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently releases updates that may address specific bugs or issues.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support or consult with an SAP HR expert for further assistance.