How To Fix HRPADNO_ACF002 - Document GUID '&1' is currently locked by user '&2'.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADNO_ACF - ACF - messages

• Message number: 002

• Message text: Document GUID '&1' is currently locked by user '&2'.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADNO_ACF002 - Document GUID '&1' is currently locked by user '&2'. ?

  The SAP error message HRPADNO_ACF002 indicates that a document identified by a specific GUID (Globally Unique Identifier) is currently locked by another user. This typically occurs in scenarios where multiple users are trying to access or modify the same document simultaneously, leading to a conflict.
  Cause:
  
  Document Locking: SAP uses a locking mechanism to prevent data inconsistencies. When a user opens a document for editing, it gets locked for that user. If another user tries to access the same document, they will encounter this error.
  Long Processing Time: If a user has the document open for an extended period, it may remain locked, preventing others from accessing it.
  Session Issues: Sometimes, a user may have an active session that has not been properly closed, leading to a lock on the document.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the user who has locked the document to finish their work and release the lock. You can periodically check if the document is still locked.
  Identify the Locking User: If you have the necessary permissions, you can identify the user who has locked the document. This can be done using transaction codes like SM12 (Display and Delete Locks) in SAP. You can search for the document GUID and see which user has it locked.
  Contact the Locking User: If possible, reach out to the user who has the document locked and ask them to either complete their work or release the lock.
  Force Unlock (if necessary): If the locking user is unavailable and the document needs to be accessed urgently, an administrator can forcefully unlock the document using transaction SM12. However, this should be done with caution, as it may lead to data inconsistencies if the locking user is still working on the document.
  Check for Background Jobs: Sometimes, background jobs may also hold locks on documents. Check if any background processes are running that might be causing the lock.
  
  Related Information:
  
  Transaction Codes:
  
  SM12: To view and manage locks.
  SM21: To check system logs for any related issues.
  SU01: To manage user accounts and check user sessions.
  
  
  Documentation: Refer to SAP Help documentation for more details on document locking and handling locks in SAP.
  Best Practices: Encourage users to close documents when they are done and to avoid keeping documents open for long periods to minimize locking issues.
  
  By following these steps, you should be able to resolve the HRPADNO_ACF002 error and access the locked document.