How To Fix HRPADJP_INDNR004 - The retention period of the individual number has expired

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_INDNR - Message Class for Individual Numbers

• Message number: 004

• Message text: The retention period of the individual number has expired

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADJP_INDNR004 - The retention period of the individual number has expired ?

  The SAP error message HRPADJP_INDNR004 indicates that the retention period for an individual number (such as a social security number or tax identification number) has expired. This typically occurs in the context of personnel administration and payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  The error is triggered when the system attempts to access or process an individual number that is no longer valid due to the expiration of its retention period. This can happen for several reasons, including:
  
  Retention Period Expiry: The retention period for the individual number has been defined in the system and has reached its end date.
  Data Archiving: The individual number may have been archived or deleted as part of data management practices.
  Incorrect Configuration: The configuration settings for retention periods may not align with the organization's policies or legal requirements.
  
  Solution:
  To resolve the HRPADJP_INDNR004 error, you can take the following steps:
  
  
  Check Retention Period Settings:
  
  Review the retention period settings for individual numbers in the SAP system. This can typically be done in the configuration settings under the relevant personnel administration or payroll module.
  Ensure that the retention period is set according to your organization's policies and legal requirements.
  
  
  
  Update Individual Number:
  
  If the individual number has expired, you may need to update it with a new valid number. This could involve entering a new social security number or tax identification number for the employee.
  
  
  
  Data Management:
  
  If the individual number has been archived, you may need to restore it from the archive if it is still required for processing.
  Ensure that any data archiving processes are in compliance with legal requirements and that necessary data is retained as needed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling individual numbers and retention periods.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP support team for help.
  
  
  
  Related Information:
  
  Legal Compliance: Ensure that your organization complies with local laws regarding the retention of personal data, including individual numbers.
  Configuration Transactions: Familiarize yourself with relevant SAP transactions (such as PA30 for maintaining employee data) that may help in managing individual numbers.
  User Roles and Authorizations: Ensure that users have the necessary authorizations to make changes to individual numbers and retention settings.
  
  By following these steps, you should be able to address the HRPADJP_INDNR004 error effectively.