How To Fix HRPADIT_DECLARATION251 - Negative amount in box &1 &2 part &3. The amount was kept as negative

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIT_DECLARATION - Messages for statements (CUD, 770, DM10...)

• Message number: 251

• Message text: Negative amount in box &1 &2 part &3. The amount was kept as negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIT_DECLARATION251 - Negative amount in box &1 &2 part &3. The amount was kept as negative ?

  The SAP error message HRPADIT_DECLARATION251 indicates that there is a negative amount in a specific box of a declaration, which is not allowed in the context of the payroll or tax reporting process. This error typically arises during the generation of payroll declarations or reports, particularly in the context of tax declarations or social security contributions.
  Cause:
  
  
  Negative Values in Payroll Data: The error usually occurs when there are negative values in the payroll data that are being reported in the specified box. This could be due to various reasons, such as:
  
  Adjustments or corrections made to previous payroll periods.
  Deductions that exceed the gross amounts for certain employees.
  Incorrect configuration or data entry errors in the payroll system.
  
  
  
  Incorrect Configuration: The configuration of the payroll schema or the specific tax reporting settings may not allow for negative amounts in certain fields.
  
  
  Data Entry Errors: Manual entries or adjustments made in the payroll data that result in negative amounts.
  
  
  Solution:
  
  
  Review Payroll Data: Check the payroll data for the employee(s) in question. Look for any negative amounts that may have been entered or calculated incorrectly. This includes reviewing:
  
  Deductions
  Bonuses
  Adjustments
  
  
  
  Adjust Negative Amounts: If you find negative amounts that should not be there, correct them. This may involve:
  
  Adjusting the payroll entries for the affected period.
  Ensuring that deductions do not exceed the gross amounts.
  
  
  
  Check Configuration: Review the configuration settings for payroll and tax reporting to ensure that they are set up correctly. This includes:
  
  Payroll schema settings
  Tax reporting settings
  Any specific rules that may apply to the declaration process.
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling negative amounts in payroll declarations.
  
  
  Testing: After making adjustments, run a test payroll or generate the declaration again to ensure that the error has been resolved.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling negative amounts in payroll declarations.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll Calculation
  PC00_MXX_CEDT: Generate Tax Declaration
  
  
  User Forums: Engage with SAP community forums or user groups for insights from other users who may have encountered similar issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll processes.