How To Fix HRPADIT_DECLARATION186 - The employee belongs to comp.code '&1' but the subst.indicated is '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIT_DECLARATION - Messages for statements (CUD, 770, DM10...)

• Message number: 186

• Message text: The employee belongs to comp.code '&1' but the subst.indicated is '&2'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIT_DECLARATION186 - The employee belongs to comp.code '&1' but the subst.indicated is '&2' ?

  The SAP error message HRPADIT_DECLARATION186 typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. This error indicates a mismatch between the employee's assigned company code and the substitution indicator being used in a specific operation or report.
  Cause:
  The error message is triggered when:
  
  The employee is assigned to a specific company code (indicated by '&1').
  The substitution indicator (indicated by '&2') does not correspond to the company code the employee belongs to.
  This can happen due to incorrect configuration, data entry errors, or inconsistencies in the employee's master data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Verify the employee's master data to ensure that the company code is correctly assigned. You can do this by navigating to the employee's information in the SAP system (transaction code PA20 or PA30).
  
  
  
  Review Substitution Indicator:
  
  Check the substitution indicator being used in the payroll or reporting process. Ensure that it is appropriate for the employee's company code.
  
  
  
  Configuration Settings:
  
  Review the configuration settings related to the substitution indicators and company codes in the SAP system. This may involve checking the payroll schema or the specific rules that govern the use of substitution indicators.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the error message and its implications. This can provide insights into how to properly configure or adjust settings.
  
  
  
  Testing:
  
  After making any changes, perform a test run of the payroll or report to ensure that the error no longer occurs.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PA20: Display Employee
  PA30: Maintain Employee
  PC00_MXX_CALC: Payroll processing (where MXX is the country code)
  
  
  
  Documentation:
  
  SAP Help Portal and SAP Notes related to HR and payroll processing can provide additional context and troubleshooting steps.
  
  
  
  User Forums:
  
  SAP Community and other user forums can be valuable resources for finding similar issues and solutions shared by other users.
  
  
  
  By following these steps, you should be able to identify and resolve the cause of the HRPADIT_DECLARATION186 error message in your SAP system.