How To Fix HRPADIN01218 - Disbursement date (&) CANNOT be earlier than the latest payment date (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIN01 - HR IN: Message class for HR India - Master Data

• Message number: 218

• Message text: Disbursement date (&) CANNOT be earlier than the latest payment date (&)

What causes this issue?

Disbursement through off cycle cannot happen on a date earlier than the
latest payment date. It means that off cycle in history is not
possible.

System Response

Infotype for '<ZH>One time payments off-cycle' (IT0267) and 'Additional
payments' (IT0015) </>should not be maintained for dates earlier than
the latest payment date in claims.

How to fix this error?

Disbursement needs to be on a date later than the latest payment date.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIN01218 - Disbursement date (&) CANNOT be earlier than the latest payment date (&) ?

  The SAP error message HRPADIN01218 indicates that there is an issue with the disbursement date in relation to the latest payment date. Specifically, it means that the disbursement date you are trying to enter is earlier than the most recent payment date recorded in the system. This can occur in various payroll or financial processes within SAP, particularly in the context of HR and payroll management.
  Cause:
  
  Incorrect Date Entry: The disbursement date you are trying to enter is simply earlier than the last payment date.
  System Configuration: There may be configuration settings in the payroll module that enforce this rule to prevent discrepancies in payment processing.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies in the dates recorded.
  Payroll Processing Errors: If payroll has been processed for a certain period, any attempt to backdate disbursements may trigger this error.
  
  Solution:
  
  Check Dates: Verify the disbursement date you are trying to enter and ensure it is not earlier than the latest payment date. Adjust the disbursement date accordingly.
  Review Payment History: Look at the payment history for the employee or account in question to confirm the latest payment date.
  Consult Payroll Configuration: If you believe the dates are correct, consult with your SAP HR or payroll administrator to review the configuration settings that might be enforcing this rule.
  Adjust Payroll Period: If you need to make a correction, you may need to adjust the payroll period or process a correction payroll run, depending on your organization's policies.
  Data Correction: If this error arises from data migration, you may need to correct the dates in the system to ensure consistency.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its documentation and may have specific guidance for your version.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to navigate through employee records and payroll processing.
  User Roles: Ensure that you have the appropriate permissions to make changes to payroll data, as restrictions may prevent you from entering certain dates.
  Documentation: Review your organization's payroll processing documentation for any specific rules or guidelines regarding disbursement dates.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll modules.