How To Fix HRPADIN01009 - Payroll has been executed, hence TAN cannot be maintained in this period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIN01 - HR IN: Message class for HR India - Master Data

• Message number: 009

• Message text: Payroll has been executed, hence TAN cannot be maintained in this period

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPADIN01009 - Payroll has been executed, hence TAN cannot be maintained in this period ?

  The SAP error message HRPADIN01009 indicates that payroll has already been executed for a specific period, which prevents the maintenance of the Tax Deduction and Collection Account Number (TAN) for that period. This is a common issue in SAP HR (Human Resources) and Payroll modules, particularly in the context of Indian payroll processing.
  Cause:
  
  Payroll Execution: The primary cause of this error is that payroll has already been processed for the specified period. Once payroll is executed, certain data, including TAN, becomes locked for that period to maintain data integrity and consistency.
  TAN Maintenance: The system does not allow changes to TAN or other tax-related information after payroll has been executed for that period to prevent discrepancies in tax calculations and reporting.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Payroll Status: Verify if payroll has indeed been executed for the period in question. You can do this by checking the payroll results or logs.
  
  
  Revert Payroll Execution: If it is necessary to change the TAN for that period, you may need to reverse the payroll execution. This can be done using the transaction code PC00_MXX_CALC (where MXX is your country-specific payroll schema) to run the payroll in a "reversal" mode. However, this should be done with caution and typically requires authorization.
  
  
  Adjust TAN in Future Periods: If reversing payroll is not feasible, consider maintaining the TAN for the next payroll period. Ensure that the TAN is updated before executing payroll for the next period.
  
  
  Consult with Payroll Administrator: If you are unsure about the implications of reversing payroll or if you lack the necessary permissions, consult with your payroll administrator or SAP HR consultant for guidance.
  
  
  Documentation and Training: Ensure that all relevant personnel are trained on the importance of maintaining TAN and other tax-related information before payroll execution to avoid similar issues in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review the SAP HR documentation for guidelines on payroll processing and TAN maintenance.
  Testing: If you are in a testing environment, consider running through the payroll process with different scenarios to understand how changes to TAN affect payroll execution.
  
  By following these steps, you should be able to address the HRPADIN01009 error effectively.