How To Fix HRPADCN059 - There is existing record in last active period since &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCN - Message class China Master Data

• Message number: 059

• Message text: There is existing record in last active period since &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCN059 - There is existing record in last active period since &1 ?

  The SAP error message HRPADCN059 indicates that there is an existing record in the last active period for a personnel number, which is preventing the system from processing a new action or change. This typically occurs in the context of personnel administration when trying to make changes to an employee's data, such as a personnel action (e.g., hiring, termination, or changes in employment status).
  Cause:
  The error is triggered when:
  
  There is already an active record for the employee in the last active period (e.g., a record for the previous month or the current month).
  The system does not allow overlapping records for the same period, which is a standard rule in SAP HR to maintain data integrity.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records for the specified period. Look for any existing records that might be causing the conflict.
  
  
  
  Review the Last Active Period:
  
  Identify the last active period for the employee and see if there are any records that need to be adjusted or deleted.
  
  
  
  Correct or Delete Conflicting Records:
  
  If you find a record that is no longer needed or is incorrect, you may need to correct or delete it. Ensure that you have the necessary authorizations to make these changes.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about which records to modify or delete, consult with your HR or payroll team to ensure that you are not disrupting any critical data.
  
  
  
  Use the Correct Action:
  
  Ensure that you are using the correct personnel action for the changes you are trying to make. Sometimes, using the wrong action type can lead to this error.
  
  
  
  Check for Batch Jobs:
  
  If there are batch jobs running that might be creating records in the background, check if they are causing the conflict.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40 (for personnel actions), and others that may help in managing HR data.
  Authorization: Ensure you have the necessary authorizations to view and modify HR records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, there may be specific fixes or recommendations provided by SAP.
  
  By following these steps, you should be able to identify the cause of the HRPADCN059 error and take appropriate action to resolve it.