How To Fix HRPAD99ILM003 - Status change from &1 (user &2) to &3 (user &4) is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD99ILM - HCM Data Privacy

• Message number: 003

• Message text: Status change from &1 (user &2) to &3 (user &4) is not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD99ILM003 - Status change from &1 (user &2) to &3 (user &4) is not possible ?

  The SAP error message HRPAD99ILM003 typically occurs in the context of personnel administration and is related to the status change of an employee's record. The message indicates that a status change from one state to another is not possible for a specific user. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Status Restrictions: The employee's current status may have restrictions that prevent it from being changed to the desired status. For example, if an employee is in a "terminated" status, they may not be able to be moved back to "active" without specific conditions being met.
  
  
  Authorization Issues: The user attempting to make the change may not have the necessary authorizations to perform the status change for the specified employee.
  
  
  Data Consistency: There may be inconsistencies in the employee's data that prevent the status change. This could include missing information or conflicts in the employee's records.
  
  
  Business Rules: There may be specific business rules or configurations in place that restrict certain status changes based on the organization's policies.
  
  
  Solution:
  
  
  Check Current Status: Review the current status of the employee and the desired status to understand the restrictions in place. Ensure that the transition is valid according to your organization's policies.
  
  
  Review Authorizations: Ensure that the user attempting to make the change has the necessary authorizations. This may involve checking user roles and permissions in the SAP system.
  
  
  Data Validation: Validate the employee's data for any inconsistencies or missing information. Correct any issues found before attempting the status change again.
  
  
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to review the business rules and settings that govern status changes. They may need to adjust configurations to allow the desired change.
  
  
  Error Logs: Check the SAP error logs for more detailed information about the error. This can provide insights into what specifically is causing the issue.
  
  
  Documentation and Support: Refer to SAP documentation or reach out to SAP support for further assistance if the problem cannot be resolved through the above steps.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to manage employee records.
  User Roles: Ensure that user roles are properly assigned in accordance with the principle of least privilege, allowing users to perform necessary actions without compromising security.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or updates that address the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.