How To Fix HRPAD00DD016 - Retention rule does not allow the data to be destroyed (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD00DD - Data Destruction

• Message number: 016

• Message text: Retention rule does not allow the data to be destroyed (&1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD00DD016 - Retention rule does not allow the data to be destroyed (&1) ?

  The SAP error message HRPAD00DD016 indicates that there is a retention rule in place that prevents the deletion or destruction of certain data. This is typically related to personnel data or other sensitive information that is subject to legal or regulatory retention requirements.
  Cause:
  The error occurs when an attempt is made to delete or archive data that is still subject to a retention rule. Retention rules are established to ensure compliance with legal, regulatory, or organizational policies regarding data retention. The message includes a reference to the specific data item (indicated by "&1") that cannot be destroyed due to these rules.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Retention Rules: Check the retention rules configured in your SAP system. You can do this by navigating to the relevant configuration settings in the SAP system (usually found in the IMG under Personnel Administration or Data Retention).
  
  
  Identify the Data: Determine which specific data is being referenced by the error message. The "&1" placeholder will provide you with the specific data item that is being blocked.
  
  
  Assess Compliance Needs: Evaluate whether the data can be legally deleted or if it must be retained according to your organization's policies or legal requirements.
  
  
  Modify Retention Rules: If it is determined that the data can be deleted, you may need to modify the retention rules to allow for the destruction of this data. This should be done with caution and in compliance with legal requirements.
  
  
  Consult with Legal/Compliance Teams: Before making any changes to retention rules, it is advisable to consult with your legal or compliance teams to ensure that you are not violating any laws or regulations.
  
  
  Use Archiving: If deletion is not possible due to retention rules, consider using SAP's archiving functionality to move the data to an archive rather than deleting it outright.
  
  
  Related Information:
  
  Retention Management: Familiarize yourself with the concepts of data retention and destruction policies within your organization.
  SAP Documentation: Refer to SAP Help documentation for detailed information on retention management and data archiving.
  Transaction Codes: You may need to use specific transaction codes (like SARA for archiving) to manage data retention and destruction processes.
  
  By following these steps, you should be able to address the HRPAD00DD016 error and ensure compliance with your organization's data retention policies.