How To Fix HRHCP00_CUSTOMIZING005 - Symbolic account &1 is already assigned to cost item &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_CUSTOMIZING - Error Texts Customizing Personnel Cost Planning

• Message number: 005

• Message text: Symbolic account &1 is already assigned to cost item &2

What causes this issue?

A symbolic account can only be assigned to one cost item. The symbolic
account &V1& is already assigned to the cost item &V2&. You cannot
assign the symbolic account to a further cost item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_CUSTOMIZING005 - Symbolic account &1 is already assigned to cost item &2 ?

  The SAP error message HRHCP00_CUSTOMIZING005 indicates that a symbolic account (represented by &1) is already assigned to a cost item (represented by &2). This typically occurs in the context of HR (Human Resources) and Cost Accounting modules when there is an attempt to assign a symbolic account to a cost item that has already been linked to another symbolic account.
  Cause:
  
  Duplicate Assignment: The primary cause of this error is that the symbolic account you are trying to assign is already in use for another cost item. In SAP, each symbolic account can only be assigned to one cost item at a time.
  Configuration Issues: There may be issues in the configuration settings where the symbolic accounts are not set up correctly, leading to conflicts.
  Data Integrity: There might be data integrity issues in the system, such as incorrect entries or inconsistencies in the database.
  
  Solution:
  
  
  Check Existing Assignments: 
  
  Use transaction codes like SE16 or SE11 to check the database tables related to symbolic accounts and cost items (e.g., table T7HRHCP). Look for the existing assignment of the symbolic account to see which cost item it is currently linked to.
  
  
  
  Reassign or Remove Existing Assignment:
  
  If you need to assign the symbolic account to a different cost item, you will first need to remove the existing assignment. This can typically be done through the customizing settings in the SAP system.
  Navigate to the relevant customizing transaction (e.g., SPRO) and find the section for symbolic accounts and cost items. Remove the assignment from the current cost item if it is no longer needed.
  
  
  
  Create a New Symbolic Account:
  
  If the symbolic account is required for multiple cost items, consider creating a new symbolic account that can be assigned to the desired cost item.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help files related to symbolic accounts and cost item assignments for additional guidance.
  
  
  
  Contact SAP Support: 
  
  If the issue persists or if you are unsure about making changes, consider reaching out to your SAP support team or consulting with SAP directly for assistance.
  
  
  
  Related Information:
  
  Symbolic Accounts: These are used in SAP to represent costs in a more abstract way, allowing for easier management and reporting.
  Cost Items: These are specific entries in the cost accounting module that represent costs incurred by the organization.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (Customizing), SE16 (Data Browser), and SE11 (Data Dictionary) for navigating and managing assignments in SAP.
  
  By following these steps, you should be able to resolve the error and ensure that your symbolic accounts and cost items are correctly configured in the SAP system.