How To Fix HRHAP00_DOC_PA031 - Value determination '&1' should only be used with value list '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOC_PA - HR-HAP: Appraisal Document - Personnel Administration

• Message number: 031

• Message text: Value determination '&1' should only be used with value list '&2'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOC_PA031 - Value determination '&1' should only be used with value list '&2' ?

  The SAP error message HRHAP00_DOC_PA031 indicates that there is a mismatch in the value determination process within the Human Resources (HR) module, specifically related to the use of value lists in the context of HR applications. This error typically arises when a value that is being processed does not correspond to the expected value list.
  Cause:
  
  Incorrect Value Assignment: The value being processed (&1) is not valid for the specified value list (&2). This can happen if the value is not defined in the value list or if there is a configuration issue.
  Configuration Issues: There may be a misconfiguration in the HR settings or in the value lists that are being used for the specific process.
  Data Entry Errors: Users may have entered incorrect or invalid data that does not match the expected values in the system.
  
  Solution:
  
  Check Value Lists: Verify that the value being used (&1) is indeed part of the value list (&2). You can do this by navigating to the relevant configuration settings in SAP and checking the definitions of the value lists.
  Correct Data Entry: If the error is due to incorrect data entry, ensure that users are entering valid values that correspond to the defined value lists.
  Review Configuration: If the issue persists, review the configuration settings in the HR module to ensure that the value lists are correctly set up and that there are no discrepancies.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the value lists and their configurations.
  Debugging: If you have access to technical resources, consider debugging the process to identify where the mismatch is occurring.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO to access the configuration settings for HR and value lists.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context or fixes.
  User Training: Ensure that users are trained on the correct values to use in the system to minimize data entry errors.
  
  If the problem continues after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.