How To Fix HRFPM_FTE816 - Only flag a maximum of one entry as "active"

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_FTE - New Position Management

• Message number: 816

• Message text: Only flag a maximum of one entry as "active"

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_FTE816 - Only flag a maximum of one entry as "active" ?

  The SAP error message HRFPM_FTE816 indicates that there is an issue with the configuration of active entries in the system, specifically in the context of managing Full-Time Equivalent (FTE) records. This error typically arises when more than one entry is flagged as "active" in a specific context where only one should be active at a time.
  Cause:
  The error is caused by the following scenarios:
  
  Multiple Active Records: There are multiple records in the database that are marked as "active" for the same entity (e.g., employee, position, etc.). The system is designed to allow only one active record at a time to avoid conflicts and ensure data integrity.
  Data Entry Error: During data entry or updates, a user may inadvertently mark more than one record as active.
  Configuration Issues: There may be issues in the configuration of the HR module that allow for multiple active entries.
  
  Solution:
  To resolve the HRFPM_FTE816 error, follow these steps:
  
  
  Identify Active Records:
  
  Use the relevant transaction code (e.g., PA20 or PA30) to view the records associated with the employee or entity in question.
  Check for any entries that are marked as "active."
  
  
  
  Deactivate Extra Records:
  
  If you find multiple records marked as active, you will need to deactivate the ones that should not be active. This can typically be done by changing the status of the record to "inactive" or "archived."
  Ensure that only one record remains active.
  
  
  
  Review Data Entry Procedures:
  
  Review the data entry procedures to ensure that users are aware of the requirement to maintain only one active record.
  Consider implementing validation checks or alerts in the system to prevent this issue from occurring in the future.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing FTE records and understanding the implications of active/inactive statuses.
  
  
  
  System Configuration:
  
  If the issue persists, consult with your SAP HR module administrator or technical team to review the configuration settings related to FTE management. They may need to adjust settings to enforce the single active record rule more effectively.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) for managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Training: Provide training for users who manage HR data to minimize the risk of data entry errors that lead to this issue.
  
  By following these steps, you should be able to resolve the HRFPM_FTE816 error and ensure that your FTE records are correctly managed within the SAP system.