How To Fix HRFPM_FTE423 - Budget exceeded by &1 for object &2 &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_FTE - New Position Management

• Message number: 423

• Message text: Budget exceeded by &1 for object &2 &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_FTE423 - Budget exceeded by &1 for object &2 &3 ?

  The SAP error message HRFPM_FTE423 indicates that a budget limit has been exceeded for a specific object in the context of Human Resources and Financial Planning Management (HRFPM). This error typically arises when trying to allocate or process a budget that surpasses the predefined limits set in the system.
  Cause:
  
  
  Budget Limit Exceeded: The primary cause of this error is that the total budget allocated for a specific object (like a cost center, project, or department) has been exceeded. This can happen due to:
  
  Increased expenses or costs that were not anticipated.
  Incorrect budget planning or allocation.
  Multiple transactions being processed that cumulatively exceed the budget.
  
  
  
  Configuration Issues: There may be issues with how the budget is configured in the system, such as incorrect budget definitions or limits.
  
  
  Data Entry Errors: Manual errors in entering budget amounts or transaction values can also lead to this error.
  
  
  Solution:
  
  
  Review Budget Allocations: Check the budget allocations for the specific object mentioned in the error message. Ensure that the budget is sufficient to cover the planned expenses.
  
  
  Adjust Budget: If the budget is indeed insufficient, consider increasing the budget allocation for the object in question. This can typically be done through the budget management module in SAP.
  
  
  Analyze Transactions: Review the transactions that have been processed against the budget. Identify any unexpected costs or errors that may have contributed to the budget being exceeded.
  
  
  Correct Configuration: If there are configuration issues, work with your SAP administrator or financial team to correct the budget settings in the system.
  
  
  Implement Controls: To prevent future occurrences, consider implementing controls or alerts that notify relevant personnel when budget thresholds are nearing their limits.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  S_ALR_87013558: Budget/Actual/Commitment Report
  S_ALR_87013559: Budget Overview
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management in HRFPM.
  Documentation: Review SAP documentation on budget management and HRFPM for best practices and guidelines.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a financial consultant who specializes in SAP HRFPM.