How To Fix HRFPM245 - The amount in doc. &1 &2 to be released is larger than the open amount

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 245

• Message text: The amount in doc. &1 &2 to be released is larger than the open amount

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM245 - The amount in doc. &1 &2 to be released is larger than the open amount ?

  The SAP error message HRFPM245 indicates that there is an issue with the amount being released in a document. Specifically, it states that the amount you are trying to release is larger than the open amount available in the document. This typically occurs in the context of financial transactions, such as budget releases or fund management.
  Cause:
  
  
  Excess Release Amount: The amount you are attempting to release exceeds the available open amount in the document. This can happen if:
  
  The document has already been partially released.
  The total amount you are trying to release has been incorrectly calculated.
  There are changes in the budget or funds that have not been updated in the system.
  
  
  
  Document Status: The document may be in a status that does not allow for the requested release amount.
  
  
  Configuration Issues: There may be configuration settings in the system that are affecting how amounts are calculated or released.
  
  
  Solution:
  
  
  Check Open Amount: Review the document to confirm the open amount available for release. Ensure that the amount you are trying to release does not exceed this value.
  
  
  Adjust Release Amount: If the amount you are trying to release is indeed larger than the open amount, adjust it to a value that is equal to or less than the open amount.
  
  
  Review Document History: Check the history of the document to see if there have been previous releases that may have reduced the open amount.
  
  
  Verify Document Status: Ensure that the document is in a status that allows for the release of funds. If necessary, change the status or consult with your SAP administrator.
  
  
  Consult Configuration: If you suspect that there may be a configuration issue, consult with your SAP Basis or configuration team to ensure that the system settings are correct.
  
  
  Error Logs: Check the error logs for any additional information that may provide context for the error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01 (for budget availability control) or other related financial transaction codes.
  SAP Notes: Look for SAP Notes related to HRFPM245 for any patches or updates that may address this issue.
  Documentation: Review SAP documentation on fund management and budget control to understand how amounts are calculated and released.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.