How To Fix HRDSYS631 - HRDSYS documents not converted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 631

• Message text: HRDSYS documents not converted

What causes this issue?

Warnings occurred for some clients during the HRDSYS conversion (for
details see the log).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In this case you can continue with the upgrade.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS631 - HRDSYS documents not converted ?

  The SAP error message HRDSYS631, which states "HRDSYS documents not converted," typically occurs in the context of the HR Document System (HRDS) when there is an issue with the conversion of HR documents during a migration or upgrade process. This error can arise due to various reasons, including data inconsistencies, missing configurations, or issues with the underlying database.
  Causes:
  
  Data Inconsistencies: There may be inconsistencies in the HR documents that prevent them from being converted properly.
  Configuration Issues: The HR Document System may not be configured correctly, leading to conversion failures.
  Missing Authorizations: Users may lack the necessary authorizations to access or convert certain documents.
  Database Issues: Problems with the database, such as corruption or missing entries, can also lead to this error.
  Version Compatibility: The version of the HRDS or the SAP system may not be compatible with the documents being converted.
  
  Solutions:
  
  Check Data Consistency: Use transaction codes like SE16 or SE11 to check the underlying tables for inconsistencies. Ensure that all required fields are populated correctly.
  Review Configuration: Verify the configuration settings for the HR Document System. Ensure that all necessary settings are in place for document conversion.
  Authorization Check: Ensure that the user executing the conversion has the necessary authorizations to access and convert the documents.
  Database Integrity Check: Perform a database integrity check to identify and resolve any issues. This may involve running database repair tools or consulting with your database administrator.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that resolve known issues.
  Log Analysis: Review the application logs (transaction SLG1) for more detailed error messages that can provide insights into the root cause of the issue.
  Testing in a Sandbox: If possible, replicate the issue in a sandbox environment to test potential solutions without affecting the production system.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for the HR Document System for detailed information on configuration and troubleshooting.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if you have a support contract.
  
  By following these steps, you should be able to identify the cause of the HRDSYS631 error and implement a suitable solution.