How To Fix HRBEN00VIEWS003 - Off-cycle reason does not have the category 'Bonus'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBEN00VIEWS - Error Messages for Benefits - Views

• Message number: 003

• Message text: Off-cycle reason does not have the category 'Bonus'

What causes this issue?

You tried to assign an off-cycle reason that does not belong to the
category <ZK>Bonus run</>.
In this table (T74HI), you determine for all relevant plans which
off-cycle reasons trigger the processing of bonus contribution/cost in
an off-cycle payroll run. This only makes sense for an off-cycle reason
that is assigned to the category <ZK>Bonus run
</>. The handling of benefit plan deductions in an off-cycle payroll of
a different category does not take into account the bonus
contribution/cost and is therefore not controlled by this table.

System Response

Select an off-cycle reason in the category <ZK>Bonus run</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBEN00VIEWS003 - Off-cycle reason does not have the category 'Bonus' ?

  The SAP error message HRBEN00VIEWS003 indicates that there is an issue with the configuration of off-cycle payment reasons in the SAP system, specifically that the off-cycle reason being used does not have the category 'Bonus'. This error typically arises in the context of payroll processing when trying to execute an off-cycle payment that is expected to be categorized as a bonus.
  Cause:
  
  Configuration Issue: The off-cycle reason you are trying to use is not correctly configured in the system to be associated with the 'Bonus' category.
  Missing Category Assignment: The specific off-cycle reason may not have been assigned to the appropriate category in the configuration settings.
  Incorrect Off-Cycle Reason: The off-cycle reason selected may not be intended for bonus payments, leading to this error.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Off-Cycle Reason Configuration:
  
  Navigate to the configuration settings for off-cycle payment reasons in SAP. This is typically found in the IMG (Implementation Guide) under:
  Payroll -> Payroll USA (or your specific country) -> Off-Cycle Payroll -> Define Off-Cycle Reasons
  
  Verify that the off-cycle reason you are using is correctly configured and associated with the 'Bonus' category.
  
  
  
  Assign the Correct Category:
  
  If the off-cycle reason is not assigned to the 'Bonus' category, you will need to edit the configuration to include this assignment. Ensure that the off-cycle reason is set up to allow for bonus payments.
  
  
  
  Use the Correct Off-Cycle Reason:
  
  If the off-cycle reason you are trying to use is not intended for bonuses, select a different off-cycle reason that is configured for bonus payments.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error no longer occurs.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration steps, refer to SAP documentation or consult with your SAP HR module expert for guidance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  User Roles: Ensure that you have the necessary permissions to make changes to the payroll configuration settings.
  Backup Configuration: Before making changes, it is advisable to back up the current configuration to prevent any unintended issues.
  
  By following these steps, you should be able to resolve the HRBEN00VIEWS003 error and successfully process off-cycle bonus payments in SAP.