How To Fix HRBASRO034 - There exist another record in IT 21 with the same CNP

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBASRO - Messag clas for HR Romania

• Message number: 034

• Message text: There exist another record in IT 21 with the same CNP

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBASRO034 - There exist another record in IT 21 with the same CNP ?

  The SAP error message HRBASRO034 indicates that there is a conflict in the infotype (IT) 21 (which is typically used for "Work Schedule" in SAP HR) due to the existence of another record with the same CNP (Central Person Number). This error usually arises when you are trying to create or modify a record in IT 21, but there is already an existing record for the same employee that overlaps in terms of validity dates or other criteria.
  Cause:
  
  Duplicate Records: There is already an existing record in IT 21 for the same employee (CNP) that overlaps with the dates you are trying to enter.
  Incorrect Date Ranges: The validity period of the new record you are trying to create may overlap with an existing record.
  Data Entry Errors: There may be a mistake in the data entry, such as entering the wrong employee number or dates.
  
  Solution:
  
  
  Check Existing Records: 
  
  Go to the infotype 21 for the employee in question and check for existing records. Look for any overlapping validity periods.
  Use transaction code PA30 (Maintain HR Master Data) to view the records for the employee.
  
  
  
  Adjust Validity Dates:
  
  If you find an existing record that overlaps, you may need to adjust the validity dates of either the existing record or the new record you are trying to create.
  Ensure that the new record's validity period does not conflict with existing records.
  
  
  
  Delete or Modify Existing Records:
  
  If the existing record is no longer needed, you may consider deleting it (if allowed).
  Alternatively, you can modify the existing record to resolve the conflict.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to modify or delete, consult with your HR team or the person responsible for maintaining employee records.
  
  
  
  Check for Custom Logic:
  
  If your organization has custom enhancements or logic in place, ensure that there are no additional checks that might be causing this error.
  
  
  
  Related Information:
  
  Infotype 21: This infotype is used to maintain work schedule information for employees. It includes details such as work schedule rules, daily working hours, and other related data.
  CNP (Central Person Number): This is a unique identifier for each employee in the SAP HR module, used to manage employee records.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA01 (Maintain Infotype).
  
  By following these steps, you should be able to resolve the HRBASRO034 error and successfully manage the employee's work schedule records in SAP.