How To Fix HR_PAY_B2A053 - Minimum retention date (&3) has not been reached

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_PAY_B2A - HR-B2A: Message Class for B2A

• Message number: 053

• Message text: Minimum retention date (&3) has not been reached

What causes this issue?

The B2A process (<LS>MOLGA</>=&v1&, <LS>GLBID</>=&v2&) has not reached
the minimum retention date (&v3&).
&REASON&
In the check whether the B2A process can be deleted, a minimum retention
date of &v4& years is intended.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HR_PAY_B2A053 - Minimum retention date (&3) has not been reached ?

  The SAP error message HR_PAY_B2A053, which states "Minimum retention date (&3) has not been reached," typically occurs in the context of payroll processing or data retention in the Human Resources (HR) module. This error indicates that a certain minimum retention period for employee data has not been met, and as a result, the system is preventing further processing of payroll or related activities.
  Cause:
  
  Retention Period Not Met: The error is triggered when an attempt is made to process payroll or access employee data that is subject to a retention period, and the current date is earlier than the defined minimum retention date.
  Configuration Issues: The retention periods for employee data may not be correctly configured in the system, leading to discrepancies.
  Data Deletion Attempts: If there is an attempt to delete or archive employee data that is still within the retention period, this error may occur.
  
  Solution:
  
  Check Retention Configuration: Review the configuration settings for data retention in the SAP HR module. Ensure that the minimum retention dates are set correctly according to your organization's policies and legal requirements.
  Wait for Retention Period: If the error is due to the current date being before the minimum retention date, you may need to wait until the retention period has elapsed before proceeding with the payroll processing or data deletion.
  Adjust Payroll Processing: If you are trying to run payroll for employees whose data is still under retention, you may need to exclude those employees from the payroll run until the retention period is met.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies to understand the specific retention periods applicable to your data.
  Contact SAP Support: If the issue persists or if you believe the configuration is correct, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Retention Periods: Different countries and regions have specific legal requirements regarding data retention, especially for employee records. Ensure compliance with local laws.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on retention settings.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without affecting production data.
  
  By addressing the configuration and understanding the retention policies, you should be able to resolve the HR_PAY_B2A053 error effectively.