How To Fix HF320 - Switch on automatic derivation or enter activity and item category

SAP Error Message - Details

• Message type: E = Error

• Message class: HF - Error messages for PS reporting

• Message number: 320

• Message text: Switch on automatic derivation or enter activity and item category

What causes this issue?

You must either switch on the automatic derivation or enter a financial
transaction and an item category.

System Response

INCLUDE NA_ALLG_NOVERARBEITUNG OBJECT DOKU ID TX

How to fix this error?

INCLUDE NA_ALLG_KORREINGABE OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HF320 - Switch on automatic derivation or enter activity and item category ?

  The SAP error message HF320, which states "Switch on automatic derivation or enter activity and item category," typically occurs in the context of project management or controlling modules, particularly when working with project structures, activities, or cost planning.
  Cause:
  This error usually arises when the system is unable to determine the activity type or item category for a particular transaction or entry. This can happen due to several reasons:
  
  Automatic Derivation Not Activated: The automatic derivation feature for activity types or item categories is not enabled in the system settings.
  Missing Configuration: The necessary configuration for the activity types or item categories may not be set up correctly in the system.
  Incomplete Data Entry: The user may not have entered all required fields, such as activity type or item category, which are necessary for the transaction to be processed.
  
  Solution:
  To resolve the HF320 error, you can take the following steps:
  
  
  Check Automatic Derivation Settings:
  
  Navigate to the configuration settings in SAP (usually through SPRO).
  Look for the settings related to project management or controlling, specifically for automatic derivation of activity types or item categories.
  Ensure that the automatic derivation is activated.
  
  
  
  Enter Required Fields:
  
  If automatic derivation is not an option, manually enter the required activity type and item category in the relevant fields of the transaction.
  
  
  
  Review Configuration:
  
  Ensure that all necessary configurations for the project structure, activity types, and item categories are correctly set up.
  Check if the relevant master data (like activity types) is maintained properly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on the configuration and usage of activity types and item categories.
  
  
  
  User Authorization:
  
  Ensure that the user has the necessary authorizations to perform the actions related to project management or controlling.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder) or CJ02 (Change Project) where this error might occur.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Training and Documentation: Consider training sessions or documentation on project management in SAP to better understand the configuration and usage of activity types and item categories.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in project management or controlling modules.